Are you a highly organised, proactive and people-focused administrator who enjoys keeping things running smoothly? We’re looking for an enthusiastic individual to join our People Team at Wigan Youth Zone, supporting a busy and friendly environment where your attention to detail, communication skills and can-do attitude will help us make a positive difference for young people across Wigan.
SALARY: 25.5k – 26K per annum (pro rata)
HOURS: Part time – 20 hours per week
WORK PATTERN: Monday to Friday, 4 hours per day. Exact times are flexible, provided the hours are worked between 9am and 6pm. Occasional evening and weekend work may be required. Term-time only arrangements will be considered.
SPECIALISM: Administration
REPORTS TO: Head of People
CLOSING DATE: 6th September 2026
Key Responsibilities
- To support the recruitment and selection process, including creating and advertising job descriptions, shortlisting, liaising with candidates, scheduling interviews, completing pre-on-boarding checks etc in-line with Safer Recruitment.
- Coordinating the on-boarding process for new starters, including inductions.
- Promote training and development within the Team.
- Maintaining an accurate and efficient HR database (UKG) with employee information and contractual documentation, including administration of new starters, changes and leavers.
- Support with dealing with day-to-day People Team queries.
- Coordinating and assisting with regular internal processes, e.g. team check ins, probationary reviews, Smartsheet etc.
- Taking ad hoc minutes for internal and external meetings.
- Support with room hire set up
- Support with the day to day petty cash issuing and purchasing
- Coordinating meetings, when required.
- Events support.
- Carry out any other reasonable People Team, administration and reception duties, as required.
WHAT YOU WILL NEED TO SUCCEED
Knowledge and Understanding
- Knowledge and understanding of office administration, including systems – Essential
Qualifications
- GCSE or equivalent Literacy and Numeracy – Essential
- Administration Level 3 or equivalent – Desirable
Experience
- Experience of Office Administration - Essential
- Experience in recruitment, shortlisting, interviewing and onboarding - Desirable
- Experience of cash handling - Essential
- Working in a busy office environment - Essential
- Experience of working in a team - Essential
- Excellent timekeeper - Essential
- Experience of working with volunteers - Desirable
Skills
- Excellent written and verbal communication skills - Essential
- Ability to effectively use IT including Word packages, excel and databases - Essential
- Ability to engage with all types of people from young people, community members and colleagues to official visitors and Board Directors - Essential
- Use of Management Information Systems - Essential
- Ability to pay attention to detail, be thorough and organised - Essential
- Ability to produce accurate and comprehensive reports - Essential
- Ability to work well under pressure - Essential
- Ability to develop good professional relationships with children, young people and adults - Essential
- Knowledge of Health and Safety, Diversity Awareness and Safeguarding best practice and how these are related to children and young people – Desirable
WHAT IS WIGAN YOUTH ZONE?
Wigan Youth Zone is a purpose built, state-of-the-art youth facility in Wigan town centre which opened in June 2013. It offers young people from across Wigan the opportunity to meet friends, have new experiences, learn new skills and access the support they need to develop and achieve their potential.
The Youth Zone is open to all young people across Wigan aged from 8 to 19 (up to 25 with additional needs), striving to offer something for everyone, regardless of their interests or abilities. With almost 15 dedicated areas to choose from, including our four 40-metre floodlit football pitches, art room, music room and climbing wall – there’s something for everyone here at Wigan Youth Zone.
Our aim is simple, to provide the town’s young people with somewhere to go, something to do and someone to talk to.
WIGAN YOUTH ZONE BENEFITS:
- 33 days annual leave (including bank holidays) pro rata. Plus, additional leave for length of service (from year 6)
- Hybrid work
- Birthday off
- Gym access
- Training and CPD including, first aid, safeguarding and health and safety
- Career development opportunities
- Employee Assistance Programme
- Cycle to Work Scheme
- Strong team culture
- Workplace pension
- Free annual eye test
- Discounted access to holiday club for children of team members (£2 a day)
SPECIAL REQUIREMENTS
- A willingness to support Wigan Youth Zone’s events throughout the year.
- DBS clearance and committed to Safeguarding children.
The job holder will be required to always adhere to the Youth Zone’s policies, with particular emphasis on Equal Opportunities and Safeguarding. Attendance at events and conferences will sometimes be required.
In accordance with our Child Protection and Safeguarding procedures, this position requires an enhanced DBS check and business satisfactory references.
Please note that in line with our Safeguarding Policy, all applicants must be inactive as members for at least 12 months.
WHAT TO DO NEXT
Contact [email protected] to request an Application Form.
Pay: £25,500.00-£26,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Free flu jabs
- On-site gym
Work Location: In person
