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Site Administrator

Active Care Group -
Hothfield

Job details

Full-time
£26,260.52 a year

Benefits

Company pension
Employee assistance programme
Referral programme

Qualifications

Numeracy
Front desk
IT
Communication skills
Time management

Full job description

Come and join one of the UK's largest independent providers in neuro and mental healthcare. We proudly employ over 4000+ people - no matter what your experience, we have jobs for everyone.

We have an amazing opportunity for a Site Administrator to join our caring and support team at our Hothfield Brain Injury Rehabilitation and Neurological Care Centre, our specialist centre in Kent, we look after adults with a brain injury or other neurological condition.

Set within the 12 acre grounds of a manor house, we specialise in intensive rehabilitation for people in the early stages of recovery from a brain injury right through to residential care.

About the role:

The Site Administrator is responsible for providing effective administrative and reception support to ensure the smooth and safe running of the ward. The post holder will work closely with nursing and multidisciplinary staff to support appropriate staffing arrangements, gather patient feedback, welcome visitors, and maintain high standards of fire safety and general ward organization.

`What you'll be working:

Full time/Part time, flexible week/ weekend / shifts to choose from.
37.5 hours per week
Working on a rota
Reporting to: Business Support Manager
Location: Hothfield, Kent
Salary: £26,260.52

What you'll be doing:

Some of the key roles and responsibilities are:

Work collaboratively with the nursing team to support appropriate staffing of the unit, including maintaining staffing records and escalating shortages to the nurse in charge. Prepare rosters for the nurse in charge to sign off, working with staff and agencies to ensure safe staffing
Work as above to ensure staff are able to attend training and coordinate this training
Coordinate room bookings and visiting parties
Assist with the coordination of temporary staffing requests and agency bookings in line with local procedures.
Maintain accurate and up-to-date ward records, including patient information systems, admission and discharge documentation, and general correspondence.
Assist with redaction of records in line with existing ACG policies.
Prepare reports and assist with data collection as required by the ward manager.
Take occasional minuets and transcripts as needed.

Reception & Communication

Provide a welcoming and professional reception service for patients, relatives, and visitors.
Act as the first point of contact for telephone and face-to-face enquiries, directing queries to the appropriate staff member.
Manage visitor access in line with ward policy, ensuring confidentiality and security are maintained at all times.
Liaise with other departments such as portering, housekeeping, and clinical teams to support patient flow.

Patient Experience

Collect patient and visitor feedback using agreed methods such as surveys or informal discussions.
Report themes or concerns to the nursing leadership team to support continuous improvement in care and services.
Promote a patient-focused environment that is respectful, friendly, and responsive.

Ward Organization & Safety

Support the nursing team to ensure the ward is well organized and runs efficiently at all times.
Maintain stock levels of stationery and essential ward supplies, placing orders when required.
Ensure fire safety procedures are upheld within the unit, including:
Maintaining clear fire exits and escape routes and a record of all visitors within the building is maintained
Assisting with fire register completion and visitor sign-in processes
Escalating any safety concerns immediately.
Coordinating orders for stock and management of deliveries

General Duties

Adhere to all ACG policies including confidentiality, data protection, health and safety, and infection control.
Participate in training and development relevant to the role.
Undertake any other reasonable duties as requested by the Ward Manager.

This job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances.

What you'll have:

Essential

Good standard of education with strong literacy and numeracy skills
Excellent communication and interpersonal skills
Ability to work as part of a multidisciplinary team
Good organizational and time-management skills
Basic IT competence

Desirable

Previous experience in a healthcare or reception environment
Knowledge of patient administration systems
Understanding of fire safety and health & safety procedures

What to look forward to:

25 days plus bank holidays
Birthday off
Join the Active Learning Hub and benefit from a wide range of e learning and face to face training and development opportunities
Active Reward App giving discounts and savings on your weekly shop
Free 24 hour confidential Employee Assistance Programme Helpline & App to support with legal, health, wellbeing, relationship and consumer advice
A Nest Personal Pension account
Access to join a Medicash Health Plan for you and your family to save money on everyday health essentials like going to the dentist or opticians
We recognise outstanding Active Behaviours via the Active Awards programme
Enhanced Sick & Maternity Pay benefits
Refer a Friend Scheme and earn yourself up to £1000 by recommending someone you know
and, of course, the support and guidance of our qualified clinical and business leadership teams so that you can really develop your career with Active Care Group

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