Purchase Ledger Clerk (AP Processing)
Location: Swindon
Contract: Full Time - Permanent
Salary: Competitive, depending on experience
About Happy Days
Happy Days is growing, and we're opening a second support hub in Swindon. This new location will help us support our nurseries and early years teams as we continue to expand.
We're looking for a detail-oriented Purchase Ledger Clerk (AP Processing) to join our Accounts Payable team, supporting our growing group of nurseries.
In this role, you'll be responsible for the accurate and timely processing of supplier invoices and credit notes, helping to maintain a clean, accurate and fully reconciled purchase ledger across multiple entities. You'll play an important role in ensuring suppliers are paid correctly, records are maintained accurately and the finance team has reliable information to support decision-making.
Working closely with managers, suppliers and colleagues across finance, you'll help keep our accounts payable processes running efficiently while providing excellent customer service.
What You'll Be Doing
- Process supplier invoices and credit notes accurately and in a timely manner across all group companies.
- Reconcile supplier statements, investigate discrepancies and maintain an accurate, up-to-date purchase ledger.
- Monitor aged creditors, resolve reconciling items and ensure supplier records are maintained correctly.
- Build positive relationships with suppliers, nursery managers and budget holders, resolving queries professionally and efficiently.
- Ensure invoices are correctly coded, authorised and supported by appropriate documentation.
- Respond to supplier and internal enquiries via phone and email, providing excellent customer service.
- Maintain accurate records and audit trails to support compliance and reporting requirements.
About You
You'll be organised, accurate and enjoy working with numbers and systems.
You'll also have:
- Previous experience in a purchase ledger or accounts payable role.
- Strong attention to detail and a commitment to accuracy.
- Experience reconciling supplier accounts and resolving discrepancies.
- Good organisational skills and the ability to manage deadlines effectively.
- Strong communication and customer service skills.
- Experience using Microsoft Excel and accounting systems.
- Good Excel skills and experience using finance systems such as Sage, Xero or similar.
- AAT qualification or equivalent experience is desirable.
What We Offer
We're proud to offer a supportive and collaborative working environment where people can develop and thrive.
Flexible Working
Once our new hub is established (typically after around six months), you'll be able to work in a hybrid way, with around three days in the office and two days from home.
Learning and Development
- Ongoing professional development.
- Support with accounting CPD requirements.
- Opportunities to grow your career.
Health and Wellbeing
- Mental health and wellbeing support.
- Generous annual leave from day one.
Financial Benefits
- People's Pension.
- Life assurance.
Ready to Apply?
If you're passionate about compliance, funding administration and delivering excellent support to operational teams, we'd love to hear from you. Join us and help ensure more families can access high-quality early years education and care.
Closing Date: 21st August
Interview Dates:
First Stage: 24th August to 28th August
Second Stage: 31st August to 4th September
Inclusion and Safeguarding
Happy Days is committed to creating an inclusive workplace where everyone feels valued and respected. If you need any reasonable adjustments during the recruitment process, please let us know.
Happy Days Nurseries is committed to safeguarding children. All offers of employment are subject to appropriate pre-employment checks, including verification of your right to work in the UK.
Benefits:
Work Location: In person
