Overview:
This role provides hands-on coordination and administrative support across the firm’s events programme and related marketing activity. You’ll help deliver high-quality client and colleague events by supporting logistics, communications, attendee management and post-event follow-up, ensuring a consistent brand experience.
Responsibilities:
Event coordination
- Support the planning and delivery of client and firm events including roundtables, breakfasts, dinners, internal conferences and external industry events (e.g., UKREiiF).
- Help source venues and suppliers, arrange site visits where needed, and coordinate event requirements such as catering and room set-up.
- Prepare event materials (agendas, delegate lists, briefing packs, name badges, signage) and help ensure brand alignment.
- Provide on-the-day support: registration/delegate management, supplier coordination and troubleshooting.
Event communications and invitations
- Support pre- and post-event communications, including drafting and sending invitations, reminders and follow-ups using the firm’s email marketing platform.
- Maintain attendee lists, RSVPs and dietary/access requirements, ensuring information is handled appropriately.
Administration, tracking & reporting
- Maintain accurate event data and attendee records in line with GDPR and internal processes (including uploading attendee lists/notes to CRM where required).
- Keep event documentation organised (briefs, run sheets, supplier details, budgets/invoices as directed).
Marketing & Team Support
- Support day-to-day marketing operations: maintaining calendars and inboxes, helping gather content for internal comms (e.g., newsletters), and updating shared resources (e.g., business card portal).
- Help manage branded materials and giveaways for events, monitoring stock levels and supporting re-orders.
Qualifications:
- Experience supporting events (typically 1–2 years), ideally in a professional services or similar fast-paced environment.
- Highly organised with strong attention to detail; confident juggling multiple tasks and deadlines.
- Clear, professional communication style; comfortable working with senior stakeholders and external suppliers.
- Confident using Microsoft Office and quick to learn new systems (CRM, email marketing etc.).
- Positive, can-do team player who enjoys being hands-on and making things run smoothly.
