We are looking for a dedicated Quality and Governance Assistant to join our team at the Yorkshire Ambulance Service NHS Trust. This role is essential in supporting the administrative aspects of our Quality and Governance processes, ensuring smooth and efficient operations.
Administer the Job Evaluation process, overseeing job descriptions from initial submission through matching and consistency panels.
Set up evaluation panels, distribute documentation in advance, and meticulously record all stages of the process in the online system (IJES).
Provide administrative assistance to various Quality and Governance projects, including data collation for Freedom of Information requests, Subject Access Requests, audit checks, governance reporting, and meeting co-ordination.
Act as the primary point of contact for enquiries related to the Job Evaluation queue, providing clear and timely information to managers, panel members, and other stakeholders.
Ensure that all relevant Quality Assurance documentation is submitted alongside Job Descriptions, providing robust feedback where minimum submission requirements have not been met.
Coordinate and distribute documentation for job evaluation panels, liaise with panel members and managers to set up evaluation sessions, and provide regular updates on the status of job evaluations.
Handle information with confidentiality and discretion, following YAS policies, and ensuring compliance with relevant standards.
Support effective collaboration across departments by maintaining strong working relationships with colleagues involved in the job evaluation and wider governance functions.
Assist in coordinating responses to freedom of information requests, collating information from various sources, and ensuring clear and accurate communication with the Legal Services Team.
Facilitate smooth communication and information flow within the team, including setting up and taking notes for meetings when required.
Provide initial HR advice around Quality and Governance issues to colleagues within People Strategy and People Services, and to managers across the organisation, in relation to the Job Evaluation process and policy process for people-centric policies.
Provide additional support for notetaking for hearings and appeals as required and support the People Strategy Team as needed.
Yorkshire Ambulance Service (YAS) NHS Trust geographically covers nearly 6,000 square miles of varied terrain, from isolated moors and dales to urban areas, coastline and inner cities.
We serve a population of over five million people across Yorkshire and the Humber and strive to ensure that patients receive the right response to their care needs as quickly as possible, wherever they live.
We employ more than 7,100 staff, who together with over 1,300 volunteers, enable us to provide a vital 24-hour, seven-days-a-week, emergency and healthcare service.
Our ambition is to be an employer of choice, and we are continuously working across our partnership to improve our collective offer to staff in areas like health and wellbeing, benefits and flexible working incl. hybrid working.
Benefits:
- Flexible working including part-time hours, job shares and flexible hours, agile working (role dependent)
- 27 days annual leave, increasing to 33 with service.
- Contributory Pension.
- NHS Discounts including shops, restaurants, gyms etc.
- Car lease and other salary sacrifice schemes (salary dependent)
- Dedicated employee assistance and counselling service.
- Opportunities for research participation, career progression and ongoing development.
- Well respected, committed and supported staff networks for our workforce.
Check out our YAS One Team Simulation!
https://www.nwyhelearning.nhs.uk/elearning/yorksandhumber/yas/yasoneteam/index.html
Please see attached job description and person specification for a details over view of the main responsibilities of the role.
