Job Advert
The Invoicing Co-ordinator is a key role within the Finance team, driving the accurate and timely processing of all customer invoicing activity. It plays a vital part in keeping Liberty Wines running smoothly by issuing invoices, credit notes, applying customer pricing and working collaboratively with teams across the company as well as external partners and customers.
This is a varied position with strong commercial and customer exposure, offering the chance to make a real impact on the efficiency and success of the business.
What will you be doing
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Issuing customer invoices within agreed timescales
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Setting up customer special prices and discounts accurately
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Investigating and resolving invoice queries from customers and Sales employees
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Processing customer credit notes, invoices and returns within agreed timescales
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Investigating errors, resolving them, and identifying solutions to ensure they are not repeated
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Manage and maintain procurement platforms – Procure Wizard, Purchase Warrior, Acquire, Fourth, OpenText, Amazon, Oracle, ESPYS and Coupa
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Continual review and improvement of Invoicig processes and procedures. To devise and implement long term invoicing solutions
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Liaise with Credit Control to ensure timely management of queries affecting payments
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Liaise with Warehouse, Customer Service, Sales Support and external suppliers to resolve problems
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Assist with checks on daily sales report for pricing and margin discrepancies, investigating, and resolving any issues.
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Perform special projects and ad hoc analysis as requested by management
About you
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Excellent attention to detail and accuracy
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Able to investigate complex problems and see them through to a resolution
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A confident communicator in person, by phone or by email with customers as well as having the ability to effectively communicate with other departments at all levels
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Able to work unsupervised, prioritise work and manage own workload
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Enthusiastic with a can-do attitude
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Strong IT skills, including Excel, with the ability to interrogate systems to find the information required
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Experience in a similar role, or an Accounts Payable/Receivable position is an advantage
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To be able to work in a fast-paced environment
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Previous work experience with Microsoft Navision and noted procurement platforms is an advantage
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Desirable to have knowledge and experience with process improvement
What can you expect
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25 days holiday excluding public holidays increasing after 2 years’ service and the option to buy additional days
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Personal bonus of up to 5% of salary, based on performance against key objectives
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Company bonus of up to 15% of salary
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Company pension scheme matching up to 5% of contributions
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18 weeks enhanced maternity leave and 4 weeks paternity leave.
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Cycle to work& electric car scheme
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Healthcare cash plan
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Employee Assistance Programme
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Birthday day off
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Travel insurance
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Employee wine discount
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Retail, wellbeing, technology, and travel discounts
Liberty Wines is an award-winning company and accredited by Investors in People which offers excellent opportunities for training and development alongside a great working environment (and an even better coffee machine).
We encourage all our employees to further their wine knowledge through our in-house Liberty Wines Academy and WSET (Wine & Spirit Education Trust) courses alongside building skills and experience over the course of their professional development.
Liberty Wines celebrates diversity and we are committed to creating an inclusive environment where everyone feels comfortable to be themselves.
