Job Description – Nursery Administrator, Apprentice, Term time, you will be off over the school holidays but paid 39 weeks over 12 months plus holiday allowance
To provide high-quality administrative support to the nursery team while working towards a recognized business administration qualification. The role involves managing daily office tasks, welcoming families, and strictly upholding the nursery's safeguarding policies to ensure a safe environment for all children.
Key Responsibilities
General Administration
- Manage the nursery reception desk.
- Greet parents, visitors, and contractors.
- Answer phone calls and emails.
- Forward messages to appropriate staff.
- File, scan, and photocopy documents.
- Maintain organised physical and digital records.
- Monitor and order office supplies.
- Update children's attendance registers daily.
Finance & Admissions Support
- Assist with processing nursery fees.
- Issue invoices and receipts to parents.
- Input data into nursery management software.
- File enrollment and funding forms.
- Log inquiry forms from prospective families.
Safeguarding & Safety
- Follow all nursery safeguarding policies.
- Report any child protection concerns immediately.
- Pass concerns to the Designated Safeguarding Lead.
- Check identities of all visitors.
- Issue visitor badges to authorized guests.
- Ensure visitors sign the guest log.
- Prevent unauthorized entry to the building.
- Maintain strict confidentiality of child records.
- Follow GDPR guidelines for data protection.
Person SpecificationSkills & Abilities
- Excellent written communication skills.
- Clear and professional telephone manner.
- Basic IT skills including Microsoft Office.
- Strong organisational and time-management skills.
- Ability to work under pressure.
Personal Attributes
- Friendly, welcoming, and approachable manner.
- Professional attitude and smart appearance.
- Strong commitment to child welfare.
- Reliable, punctual, and eager to learn.
- Ability to handle sensitive data discreetly.
Entry Requirements
- GCSE Maths and English (Grade 4/C or above preferred).
- Enhanced DBS check (completed by the nursery upon hire).
Job Types: Part-time, Apprenticeship
Pay: From £8.25 per hour
Expected hours: 20.0 – 30.0 per week
Benefits:
Application question(s):
- Patient, understanding and caring
Education:
- GCSE or equivalent (required)
Language:
- Fluent English (required)
Work Location: In person
