Sales Administrator – Part Time
Oxford Event Hire | Headington, Oxford
£26,400 – £29,100 per annum, pro rata, dependent on experience
Equivalent to approximately £12.71 – £14.00 per hour
Part-time | Permanent | Monday–Friday
Flexible part-time hours – choose your preferred shift
We are looking for a friendly, organised and commercially minded Sales Administrator to join our growing team.
We are offering a choice of two regular shifts:
- Morning: 8:30am–1:00pm
- Afternoon: 1:00pm–5:00pm
This is a permanent, part-time position working Monday to Friday, with the option to choose the shift pattern that best suits you.
Join a growing Oxfordshire events business
Oxford Event Hire is an established event and catering equipment hire company based in Headington, Oxford. We supply furniture, glassware, crockery, catering equipment and much more to weddings, corporate events, venues, caterers, festivals and private events across Oxfordshire and beyond.
As our business continues to grow, we are looking for a Sales Administrator to provide excellent customer service and administrative support to our sales and operations teams.
This is a varied office-based role where you’ll be one of the main points of contact for our customers. You’ll handle enquiries, prepare quotes, process bookings, update our CRM system, raise invoices and help make sure customer orders are organised and accurately communicated to our warehouse and operations teams.
The role would suit someone who is organised, reliable, confident communicating with customers and enjoys keeping things running smoothly.
What you'll be doing
- Managing customer enquiries by phone, email and website
- Responding to enquiries promptly and professionally
- Preparing and sending quotes based on customers’ requirements
- Following up enquiries and helping convert them into confirmed bookings
- Processing and updating customer bookings accurately
- Maintaining accurate customer and order information within our CRM system
- Liaising with customers regarding orders, availability, payments and delivery details
- Creating invoices and payment links
- Monitoring outstanding payments and information
- Liaising with the warehouse and operations teams to ensure orders are prepared correctly and on time
- Arranging non-stock items and keeping track of outstanding equipment
- Checking booking details and ensuring customer requirements are communicated clearly
- Providing administrative support to the sales team
- Helping with the general day-to-day running of a busy sales office
- Supporting website and social media updates when required
- Providing friendly and professional customer service throughout the hire process
What we're looking for
Personality and attitude are just as important to us as previous experience.
We’re looking for someone who is:
- Highly organised and detail-focused
- Friendly, approachable and confident communicating with customers
- Comfortable dealing with enquiries by phone and email
- Reliable and conscientious
- Able to prioritise and manage several tasks at the same time
- Proactive and able to use their own initiative
- Comfortable working with numbers, quotes and invoices
- Confident using computers and willing to learn new systems
- A good written communicator
- Commercially aware and interested in supporting sales
- A positive team player who is happy to get involved and help wherever needed
Previous experience in sales administration, office administration, customer service, hospitality, events or a similar role would be an advantage, but full industry experience isn't essential for the right person.
Why Oxford Event Hire?
Oxford Event Hire is a growing, independent business, and this is an opportunity to become an important part of our team as we continue to expand.
You’ll work with a wide variety of customers and events, making this a varied and interesting role rather than a typical office administration position.
You’ll gain experience across sales, customer service, order management and the events industry, with the opportunity to develop your skills and take on more responsibility as the business grows.
We pride ourselves on being a friendly, hands-on team where good ideas are encouraged and everyone plays a part in our success.
What we offer
- £26,400 – £29,100 per annum, pro rata, depending on experience
- Equivalent to approximately £12.71 – £14.00 per hour
- Permanent, part-time position
- Monday–Friday
- Choice of 8:30am–1:00pm or 1:00pm–5:00pm
- Company pension
- Friendly and supportive working environment
- Opportunity to develop and progress within a growing business
- Varied work within the events and hospitality industry
- A role with genuine responsibility and the opportunity to make a difference
Location: Headington, Oxford
Job Type: Part-time, Permanent
Work Location: In person, Headington, OX3 8SX
Ready to join us?
If you’re organised, customer-focused, commercially aware and enjoy keeping things running smoothly, we’d love to hear from you.
Whether you’re looking for a morning or afternoon role, this is a great opportunity to join a growing local business and become an important part of the Oxford Event Hire team.
Apply today and tell us a little about yourself, your relevant experience and which shift you would prefer: 8:30am–1:00pm or 1:00pm–5:00pm.
Work Location: In person
Pay: £12.71-£14.00 per hour
Expected hours: 4.0 per week
Work Location: In person
