Overview
NeuroDoctrine is building the neural operating system for defence and space, the platform that lets a single mind command a swarm of machines, in real time. We're a small, fast-moving team turning a decade of peer-reviewed neuroscience into doctrine, and this September we step out of stealth for the first time.
We are seeking a dynamic and highly organized Executive Assistant (EA) to join our team and provide exceptional support to senior leadership. You'll own NeuroDoctrine's admin work across a genuinely multi-jurisdictional footprint, the UK, the US, and Belgium, at exactly the moment the company is scaling from a founding team to a workforce that has to move as fast as the technology does. This role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling administrative tasks with precision and professionalism. The selected candidate will run our HR operations end-to-end (recruitment, contracts, records, visas), support leadership directly with confidential scheduling and correspondence, and coordinate major projects, including the Neurotech for Defence & Space Summit and our new podcast, the 42-Minute Briefing. Three genuinely different disciplines, one person, and real ownership across all three.
Duties
Recruitment
- Coordinate candidate interviews and manage applicant communication end-to-end.
- Screen CVs against role requirements and conduct first-stage structured behavioural interviews.
- Coordinate background checks and prepare offer documentation.
- Organise recruitment events and university partnerships. HR Administration
- Prepare contracts, letters, personnel documents, and confidential files using company templates.
- Manage employee records through our People Performance & Culture (PPC) portal — new starters, holidays, sick leave, payslips, contact details, and salary changes.
- Coordinate visa sponsorship applications, invitation letters, and right-to-work checks, working with external immigration counsel on anything beyond standard casework.
- Support onboarding and general HR projects.
Executive & Confidential Support
Manage diaries, meetings, interviews, leadership reviews, and confidential appointments across both entities.
- Book rooms and coordinate schedules across participants and time zones (UK, US, Belgium). Arrange flights, hotels, transport, and itineraries for leadership and international visitors.
- Coordinate international visitors and executive logistics, including government, military, and investor guests.
- Handle confidential correspondence and follow-up actions.
Project Coordination
- Coordinate major events, including the Neurotech for Defence & Space Summit and annual retreats.
- Manage venues, suppliers, invitations, attendee lists, travel, and logistics.
- Coordinate internal and external stakeholders across the event lifecycle
Our New Tech Podcast — the 42-Minute Briefing
Coordinate and communicate with guests, including scheduling and follow-ups.
- Coordinate recording, studio, equipment, and filming logistics.
- Liaise with editing and publishing suppliers, and coordinate releases of social-media assets.
- Track podcast performance metrics and maintain a pipeline of potential guests and topics.
- Support partnerships, sponsorships, and cross-promotion.
Skills
- Proven administrative experience
- Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace tools (Docs, Sheets, Calendar)
- Strong typing skills coupled with attention to detail to ensure error-free documentation
- Exceptional phone etiquette and communication skills for professional interactions at all levels
- Demonstrated ability to handle multiple responsibilities simultaneously while maintaining a positive attitude
- Comfort with ambiguity, and the judgement to build structure without slowing anyone down
- A bias to action that matches a team stepping out of stealth in six weeks, not six months
This role will grow in scope and compensation as NeuroDoctrine scales. This is a ground-floor opportunity at a company about to go public, working directly alongside NATO, government, and investor guests.
NeuroDoctrine. Think it. Command it. Recover from it.
Pay: £30,000.00-£38,000.00 per year
Benefits:
- Employee stock purchase plan
- UK visa sponsorship
Work Location: Hybrid remote in Manchester M3 2BY
