What will be my core responsibilities?
The Office Administrator is responsible for ensuring the smooth day-to-day operation of the Construction Team by providing administrative support, organisation and coordination of activities. The role involves managing office systems, coordinating communications, maintaining records, supporting staff, and assisting with various business functions to ensure efficient operations.
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Provide general administrative support across the Construction Team.
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Prepare, format, and distribute correspondence, reports, and documents.
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Maintain accurate filing systems, both electronic and paper based.
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Schedule meetings, appointments, and travel arrangements.
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Monitor and order office supplies, stationery, and equipment and coordinate with Main office Reception.
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Support business continuity activity and office procedures e.g. Statutory boards
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Liaise with suppliers, contractors, and service providers and maintain up to date supplier information.
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Maintain accurate data and records for various governing bodies and health and safety records.
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Assist with internal communications and company announcements.
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Assist with onboarding new employees; update and maintain Company Email Groups.
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Maintain the Asset Register with up to date information and data.
What skills and experience do I need to be successful in this role?
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Previous administration or office support experience.
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Excellent organisational and time-management skills, able to juggle multiple priorities.
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Strong written and verbal communication skills, able to liaise comfortably with a range of stakeholders.
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Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and Teams.
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Good attention to detail and accuracy.
Personal Attributes
- Professional and courteous manner and able to maintain confidentiality.
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Proactive and flexible approach and a willingness to help.
- Strong problem-solving skills.
We are an equal opportunities employer committed to creating a diverse and inclusive environment and welcome applications from all suitably qualified candidates.
