LEEP Institute Administrator and Personal Assistant
This part-time (0.4 FTE) post is available immediately on a fixed term basis to cover a secondment until August 2027.
Salary will be £30,628 per annum pro rata on Grade D subject to knowledge, skills and experience.
This role offers the opportunity for hybrid working - some time on campus and some from home.
Key Responsibilities
- Diary management, meeting coordination, and travel arrangements for senior leaders, ensuring priorities are managed effectively
- Supporting departmental projects and digital initiatives, including new systems and process improvements
- Coordinating departmental communications including newsletters, website and intranet updates, and social media content
- Supporting compliance activities such as mandatory training monitoring, risk registers, and business continuity processes
- Providing administrative support for committees and governance meetings, including agendas, minute-taking, and action tracking
- Responding to queries from internal and external stakeholders and helping resolve issues efficiently
- Organising departmental events, workshops, seminars, and visitor arrangements
- Maintaining accurate records, processing data, and producing reports using university systems and software
- Supporting financial administration including purchase orders, expenses, and ordering goods and services
What We’re Looking For
- Proven administrative or PA experience in a busy, people-focused environment
- Excellent organisational and communication skills with strong attention to detail
- Ability to manage competing priorities and work proactively
- Confidence using digital systems and handling financial processes
- A collaborative, approachable, and flexible team player who enjoys supporting others
Please ensure you read the Job Description and Person Specification for full details of this role.
Further Information
Transform Your Career and Help Shape a Greener, Healthier, and Fairer Future
We are committed to understanding different cultures and perspectives, supporting diverse leadership, and striving for social justice. We encourage applications from all groups underrepresented in our community, including racially minoritised individuals and those with disabilities. Our inclusive, merit-based recruitment processes seek to embrace a diverse set of experiences to ensure colleagues feel supported equitably. With over 30,000 students and 7,000 staff from 150 countries, we foster a culture where everyone can thrive.
You can read more about our current accreditations and commitment to Equality, Diversity and Inclusion here, including our commitment to the Armed Forces Covenant.
Why our colleagues love working here
- Flexible working opportunities and leading parental leave initiatives
- Generous annual leave (39-41 days including bank holidays)
- Competitive pension contributions
- A genuine dedication to supporting the health and wellbeing of all colleagues - see initiatives here
- Sustainability and the environment being at the heart of what we do
How we can help
If you're considering applying and need support to do so, please get in touch with us at
[email protected]. You can request reasonable adjustments within your application or by contacting us. You can also choose to be considered under our Disability Confident Scheme and find out here how this is managed during our recruitment and onboarding process.
Please be advised that due to the minimum salary thresholds imposed by the UKVI, this post will not qualify for university sponsorship under the Skilled Worker visa route. If you are a migrant worker, you will need to ensure you have a visa which permits the right to work in the UK. Further details can be found on the Home Office website - https://www.gov.uk/browse/visas-immigration/work-visas. If you are an existing Skilled Worker visa holder, we may be able to sponsor and will review the transitional arrangements - https://www.gov.uk/skilled-worker-visa.
