Reporting To: The main Partner and the Business Support Manager. You will report to the Partner on the business, strategy and practical work relating to the property portfolio and the Business Support Manager on the general operations in the office and bookkeeping.
Employment Type: Full-time
Job Summary:
The Montreal Estate is seeking the right candidate to manage and administer a property portfolio comprising 20 residential properties, 8 offices (11,000 plus sq ft) and various Agricultural outbuildings.
The successful candidate needs to have a strong background in property management and a good knowledge of property legislation and compliance. The candidate needs to be hands on, practical and pro-active with regards to organising and managing sub-contractors in a timely fashion, whilst controlling costs.
The role will involve the administration of these daily operations including various compliance matters, as well as supporting the Business Support Manager with the day-to-day operation of the Estate Office.
Key Responsibilities:
- Manage contractors to complete maintenance tasks and renovations across residential properties, offices and farm buildings
- Liaise and manage tenants, sub-contractors, and service providers as needed. Handle tenant inquiries, and service requests professionally and efficiently. This will mean that you will not always be sitting behind a desk as you will have to be on site in many instances.
- Monitor and report on compliance with relevant property laws and regulations; for example, but not limited to, smoke alarms, EICR, EPC’s.
- Maintain and update property records, lease agreements, and tenant files.
- Assist on an adhoc basis with producing sales Invoicing, chasing payments, inputing purchase invoices within Key Prime. Provide general administrative support to the Business Support Manager.
- Coordinate and undertake annual property inspections and maintenance schedules.
- Preparation of Tenancy Agreements
- Prepare reports, correspondence, and other documentation as required.
- Maintain confidentiality of tenant and owner information.
- Undertake and monitor electricity, water and heat meter readings and billing and accommodation agreements.
- Requirements/ Experience Preferred:
- Previous experience in property management or administrative roles preferred.
- A ‘no nonsense’/authoritative approach with subcontractors
- Strong organisational and multitasking skills.
- Excellent verbal and written communication.
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with property management software is a plus.
- High attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Knowledge of property management practices and relevant legislation is an asset.
- Desirable Attributes:
- Customer-focused and proactive mindset.
- Problem-solving skills and a can-do attitude.
- Self-starter, tenacity, and someone who takes ownership of sorting out issues.
- Knowledge of using accounts packages such as Xero, QuickBooks, Key Prime or Sage.
Pay: From £36,000.00 per year
Benefits:
- Casual dress
- Company pension
- On-site parking
Experience:
- Property management: 2 years (required)
Licence/Certification:
- Drivers licence (required)
Location:
- Sevenoaks TN14 6BG (preferred)
Work Location: In person
