Job Overview
Frogheath Landscapes is looking for a part time Project/ Admin Assistant to join the office team at their friendly garden landscaping company based in rural Sussex.
The purpose of the role is to work alongside the Project Co-ordinator and existing office team to provide an efficient administrative service in this busy office, ensuring a high-quality service to customers and staff to enable the smooth workflow of the business.
Main duties
- Answering phone calls, message taking and responding to emails from clients, suppliers and staff.
- Reviewing and sending estimates to customers.
- Carrying out the purchasing and monitoring of goods and services for any of our projects, including bulk purchase of yard materials and office supplies.
- Assisting Contracts Manager with communicating with site staff and answering any queries
- Maintaining customer files.
- Purchasing and monitoring of PPE, staff uniform and tools
- Completing data analysis sheets for projects using Excel
- Preparing customer invoices for approval, using QuickBooks Online bookkeeping software
- Entering supplier bills & credit card receipts into QuickBooks
- Regular updating and use of computerised systems, including update databases to ensure extraction of accurate reports
- Regular office administrative duties including printing, filing, archiving and photocopying
- Holiday/absence cover for other office-based staff including the Project Tracking Coordinator
- Other administrative duties as required
- Ensuring equality of opportunity and awareness of diversity in the workplace.
The ideal candidate will be/have:
- Honest, reliable and a good time-keeper.
- Good common sense and a sense of humour
- Experience of being a good team player
- Academically competent in English & Maths
- Strong, clear communication skills, both written and verbal.
- Ability to record information accurately is essential
- Good organisational abilities
- Good Customer Service skills
- Strong computer skills, proficient in MS Office software (Word, Excel, PowerPoint, Outlook) and preferably have some bookkeeping experience.
- Highly numerate and confident with Microsoft Excel
- Experience in QuickBooks Online is preferred but not essential.
- Full driving license and own transport or live within commutable distance from Burwash Weald.
- Experience of construction and landscaping industry is desirable.
References will be required and taken up
Pay: £12.71 per hour
Benefits:
- Company pension
- Free parking
- On-site parking
- Private medical insurance
- Sick pay
Work Location: In person
