HR Specialist (FTC) Vacancy
Location: Rapid Clean Head Office in Wokingham
Job Type: 12–18 month Fixed Term Contract, with potential opportunities after the FTC ends
Salary: £35,000 - £40,000 per annum depending on experience
Hours: Office based, 37.5 hours per week. 7.5 hours per day, Monday to Friday, core hours between 07:30 and 18:00, with flexibility depending on the needs of the business. One-hour lunch break at a time convenient to the Company.
Company: Rapid Commercial Cleaning Services Ltd
Who we are:
Rapid Commercial Cleaning Services Ltd is a friendly, well‑established business delivering top‑quality cleaning solutions since 1999. With a strong focus on outstanding customer service and excellent value, we have grown steadily year after year. Today, we support around 400 customers across southern England, including schools, offices, medical centres, and leisure facilities.
Despite our growth, we remain committed to a personal approach, ensuring every customer receives a reliable, high‑quality service tailored to their needs.
Why work for us:
Take a look at www.rapidclean.co.uk/cleaning-jobs, or visit us on LinkedIn for the latest news, celebrations and updates: https://www.linkedin.com/company/rapid-commercial-cleaning-services
The role:
We’re looking for an experienced and confident HR Specialist to join our team on a fixed-term basis.
Working closely with the Senior HR Specialist and HR & Payroll Assistant, you will play a key role in delivering a professional, consistent and solutions-focused HR service across the business.
This role offers exposure to the full employee lifecycle, with a strong emphasis on employee relations, HR advisory support, and process improvement, while not holding technical lead responsibility.
What you’ll do:
HR Advisory & Employee Relations (Core Focus)
- Provide day-to-day HR advice and guidance to managers and employees on policies, procedures, TUPE, and employment legislation
- Support and manage a range of employee relations cases, including absence, disciplinary, grievance, and performance issues
- Manage sickness absence processes end-to-end, including monitoring trends, supporting return-to-work discussions, and advising on triggers and next steps
- Work closely with the Senior HR Specialist and Head of People & Culture on more complex cases
- Coach managers to build confidence and capability in people management
- Produce clear, accurate and compliant HR documentation, including letters and outcome notes
HR Operations & Lifecycle Support
- Support key HR processes across the employee lifecycle including onboarding, probation, performance, and offboarding
- Oversee HR administration and ensure consistency and compliance with company standards
- Maintain accurate employee records across HR systems, including absence and compliance data
- Support onboarding processes and resolve escalations where required, particularly around compliance and DBS issues
- Coordinate and support TUPE transfers, including data gathering, due diligence, documentation, and employee communications
- Ensure all HR processes and documentation are compliant with employment legislation and internal policy
Collaboration & Business Support
- Work closely with the Senior HR Specialist and HR & Payroll Assistant to deliver a joined-up HR service
- Partner with operational managers to provide practical, business-focused HR solutions
- Build strong relationships across head office and field-based teams
- Provide support and guidance to more junior HR team members where appropriate
Projects & Continuous Improvement
- Contribute to and support HR projects including policy reviews, engagement initiatives, and process improvements
- Identify opportunities to improve systems, processes, and employee experience
- Support change initiatives and TUPE-related transitions, ensuring clear and consistent communication across the business
You are:
· Someone with strong generalist HR knowledge with a particular strength in employee relations
· Confident providing HR advice independently, while knowing when to escalate
· Able to manage multiple cases and priorities in a fast-paced environment
· Someone with excellent communication and influencing skills
· Strong regarding attention to detail and organisational skills
· Proactive, solutions-focused, and collaborative in approach
· Comfortable working closely with senior colleagues and supporting wider team development, working both independently and as part of a team
· Flexible and adaptable to business needs
What you’ll need:
· Strong IT skills (Microsoft Outlook, Word, Excel)
· Previous experience in an HR Advisor / HR Specialist / Generalist role
· Good working knowledge of UK employment law and HR best practice
· Experience managing employee relations cases
· CIPD Level 5 (or equivalent experience) desirable
· Ability to work full-time from the office
What we’ll give you:
· The opportunity to work closely with senior HR leadership and broaden your experience
· Exposure to a wide range of HR activities and projects
· A supportive and collaborative team environment
· Up to 27 days’ annual leave (depending on length of service), plus purchase options
· A NEST pension scheme
· Opportunities for ongoing personal development
· Company social events
· Casual attire on Fridays
· Free parking and refreshments
How to Apply:
Applications are accepted only when accompanied by a CV. Due to high levels of interest, we may not be able to respond to all applicants individually. If you have not heard from us within 2 weeks, your application for this role has been unsuccessful on this occasion.
Pay: £35,000.00-£40,000.00 per year
Benefits:
- Additional leave
- Casual dress
- Company events
- Free parking
- On-site parking
- Sick pay
- Transport links
Work Location: In person
