Responsible for 24 hours medical staff cover, including booking of locums and organising
authorisation of payments for same.
Management of the monitoring of all Junior Doctors Hours to ensure compliance to the New
Deal and European Working Time Directive's and completion of monthly reports for Human
Resources/Medical Staffing Departments.
Management of sickness for all medical staff including back to work interview
Responsible for the preparatiomn , planning production and distribution of medical rotas
Oversee the booking of leave
Maintain personal files
Liaise with Temporary Staffing,
Notify related disciplines of any sickness absence of their staff and whether locum cover was required.
Ensure arrangements in place to coordinate consultant, middle grade and junior medical staff
study leave and teaching sessions and ensure locum cover in place for sickness absence when
required.
Responsible for administration and coordination of all aspects of induction.
Checklists for short term locums.
Production of Information Packs for all junior doctors rotating into the Directorate six weeks before
arrival at the department.
Update Job Descriptions and timetables for junior medical staff.
Descriptions for new Consultant/Staff Grade/Clinical Fellows posts. Completing Vacancy Control
Forms/Change Notices arrange for posts to be advertised and liaise with
Interview arrangements in role of Recruiting Manager
Arrange and manage Observer appointments
Responsible to arrange and manage "Honorary Contracts" for junior doctors, consultants and other
medical staff as required including accommodation booking for overseas doctors.
To support in the implementation of all medical staffing issues.
NHS University Hospitals of Liverpool Group (UHL Group) was formed on 1 November 2024, born from a shared aim to improve the care we provide our communities.
We are one of the largest employers in region, with over 18,900 colleagues who are dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services that extend to more than two million people in the North West.
We operate from five hospital sites: Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside, and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to several elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Heart and Chest Hospital provide specialist services in cardiothoracic surgery, cardiology and respiratory medicine, both in the hospital and out in the community. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single en-suite bedrooms and mainly focuses on complex planned care and specialist services.
Liaise with Temporary Staffing, to ensure appropriate locum cover is available for any absences.
Notify
related disciplines of any sickness absence of their staff and whether locum cover was required.
Ensure arrangements in place to coordinate consultant, middle grade and junior medical staff
study leave and teaching sessions and ensure locum cover in place for sickness absence when
required.
Responsible for administration and coordination of all aspects of induction. Arrange for completion
of local induction. Checklists for short term locums.
Production of Information Packs for all junior doctors rotating into the Directorate six weeks before
arrival at the department.
Review working arrangements for STR's, CT1/2/F2s, with a view to New Deal and European
Working Time Directives compliance.
Ensure arrangements are set correctly in place for all our juniors to be monitored, ensure they
complete the monitoring forms on a daily basis and chase them up and ensure they are
forwarded to our Compliance Manager (Medical Education) within the time limit that they were
originally given.
Polices : Responsible for implenting policies within medical staffing
Finance
Strategically and operationally manage locums effectively and economically and authorise all
locum time sheets and payments. Provide Accountant with up to date information on a monthly
basis regarding the use of locum cover, additional duty hours worked, completing bank staffing
payment sheets and ACAS form for LUHFT staff and Lead Employer staff, matching costs up to
panel forms that have been submitted so that no inappropriate charges are made against the
Directorate. Signatory for medical staffing budget including Associate Specialist/STR/CT/F2
locum doctors.
Recruitment
As necessary update Job Descriptions and timetables for junior medical staff.
In partnership with Clinical Director and Clinical Director (Surgical Specialties), produce Job
Descriptions for new Consultant/Staff Grade/Clinical Fellows posts. Completing Vacancy Control
Forms/Change Notices arrange for posts to be advertised and liaise with HR Department for
interview arrangements in role of Recruiting Manager
Arrange and manage Observer appointments for students as required, and provide information
packs for same. Arrange accommodation, if required. HR and Occupational Health Department
(to arrange medical screening) and Volunteers Department (to arrange insurance).
Responsible to arrange and manage "Honorary Contracts" for junior doctors, consultants and other
medical staff as required including accommodation booking for overseas doctors.
To support in the implementation of all medical staffing issues. To communicate across all levels of
Sep 2025
grades both internally and with external stakeholders on a daily basis.
