The Crewing Coordinator is responsible for the day-to-day coordination of crew-related activities, ensuring the efficient coordination of crew changes, travel arrangements, and compliance with maritime regulations and company policies. This role supports the Crewing Manager in maintaining up-to-date records, arranging crew logistics, and ensuring that all crew members meet the necessary qualifications and certifications for deployment. The Crewing Coordinator plays a key role in maintaining seamless operations and ensuring the welfare of the seafarers.
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Arrange and coordinate all aspects of crew changes, including travel, visas, accommodation, and transportation for seafarers.
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Communicate with vessel masters, port agents and third party agents to ensure smooth crew transitions and adherence to schedules.
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Maintain accurate records of crew assignments, rotations, and availability of personnel.
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Ensure that all crew members hold valid certifications, medicals, and travel documents as required by international regulations (STCW, MLC) and company policies.
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Prepare reparation and submission of required documentation for crew members to relevant authorities and organizations.
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Manage the logistics for crew travel, including booking flights, arranging visas, and coordinating accommodation for on-signers and off-signers.
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Work closely with travel agencies and port agents to secure cost-effective and reliable travel arrangements.
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Address and resolve any travel-related issues or emergencies that arise during crew movements.
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Serve as a point of contact for third party agents and port agents regarding their travel, contracts, and assignments, providing support and assistance as needed.
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Address and resolve crew queries and concerns promptly, escalating issues to the Crewing Manager as necessary.
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Assist in the preparation of reports and documentation required for audits, inspections, and internal reviews.
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Ensure GDPR (General Data Protection Regulation) is adhered to regarding crew documentation and personal data.
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Participate in meetings and provide input on crewing strategies, policies, and procedures.
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Co-ordinate with training providers to arrange mandatory and specialized training programs for crew members.
Minimum Qualifications:
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GCSE in Mathematics and English Language
Minimum Experience:
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Minimum of 1 year of administrative experience, preferably in the maritime or logistics industry.
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Basic knowledge of international maritime regulations (STCW, MLC) is an advantage.
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Proficiency in MS Office (Word, Excel, Outlook) and experience with database management.
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Good communication and interpersonal skills, with the ability to work as part of a team.
Prysmian , as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are.
All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.
Visit our DE&I Page to learn more about Prysmian's commitments.
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