To apply for this role please click on the link and download the application pack:-
https://emmauscat.com/vacancy/school-administrator/
Full details are included in the above link, no CVs will be accepted. Please return completed applications to [email protected]
Job Overview
The School Administrator is responsible for supporting the administrative, financial and organisational processes within the school. They will also act as the initial point of contact for parents/carers, visitors and other stakeholders, so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions.
Responsibilities
1. General Administration
· Update manual and computerised record/information systems
· Update and maintain the school calendar
· Assist with managing the school’s email inbox, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary
· Manage and organise completed forms from parents and carers
· Report any issues with the school’s IT systems
· Organise and distribute incoming and outgoing post
· Provide administrative support to staff as needed
· Book training courses for all staff
· Order, monitor and manage stock, ensuring best value
following the school’s purchasing processes
· Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary
· Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
· Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
2. Attendance administration
· Monitor and maintain an accurate record of pupil attendance, producing reports as necessary
· Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed
3. Reception
· Act as the first point of contact for parents/carers and visitors arriving at the school
· Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner
· Seek support from other colleagues where necessary to respond to complex enquiries
· Respond to messages promptly and accurately, passing on information to relevant staff members as necessary
· Assist staff and pupils with the information and support they need
4. Safeguarding
· Control access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures
· Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures
· Administer the school’s filtering and monitoring system for online safety, and escalate any safeguarding concerns following the correct safeguarding procedures
5. Written communication
· Write and send email responses that are professional
and uphold the school’s vision and values
· Update and distribute online and offline communications (e.g. letters, newsletters, social media posts, etc.) to parents, staff and other stakeholders
· Assist with marketing and promoting the school
Requirements
Qualifications
Essential/Desirable
GCSE English and maths (or equivalent)
First Aid training or willingness to complete it
Experience
Experience of working in an administrative role/capacity
Experience of dealing with face to face or telephone interactions
Experience of working within a team
Experience of working in a school/education establishment or with children or young people
Skills and Aptitudes
Good oral and written communication skills
Ability to respond quickly and effectively to issues that arise
Ability to plan, organise and prioritise to meet deadlines
Ability to use own initiative and take action accordingly
Ability to use IT packages including word processing, spreadsheets and presentation software
Ability to build effective working relationships with colleagues
Commitment to maintaining confidentiality at all times
Understanding of and commitment to safeguarding and equality
Special Requirements
Satisfactory enhanced clearance with the Disclosure and Barring Service (DBS)
Pre-Employment Health Check
An appropriate understanding of child protection and data protection
Willingness to undertake further training
Pay: £26,403.00-£28,142.00 per year
Benefits:
- Company pension
- Enhanced maternity leave
- On-site parking
- Sick pay
Work Location: In person
