Organisation – Third Hand Healthcare LTD
Apprenticeship – Level 3 Business Administration
Salary – Depending on Experience
Hours – Full Time Monday to Friday
Vacancy Overview –
Third Hand Healthcare Ltd is a growing and respected provider of Home Care and Domiciliary Care services across Surrey, Hampshire and surrounding areas. We are looking for a highly organised and motivated Business Administrator & Payroll Coordinator to support the smooth day-to-day running of our healthcare operations.
This role is ideal for someone with strong administrative and payroll experience who enjoys working in a fast-paced environment and supporting operational efficiency within the healthcare sector.
Duties and Responsibilities –
You will provide essential business and operational support including:
-
Payroll coordination
-
Staff records management
-
Office administration
-
Compliance monitoring
-
Finance administration support
-
Training and workforce record maintenance
-
Reception and customer service support
You will work closely with management and the HR Assistant to ensure staff records, payroll processes and business administration are maintained to a high standard.
Payroll & Staff Records
-
Coordinate weekly and monthly payroll processes
-
Ensure timesheets are accurate and authorised
-
Process starters, leavers and employee record updates
-
Maintain staff records including:
-
Bank details
-
Contracted hours
-
Holiday and sickness records
-
Payroll changes
-
Ensure payroll information is submitted accurately and on time
-
Support HMRC and payroll compliance requirements
Business Administration
-
Answer calls and manage office enquiries professionally
-
Provide administrative support to management
-
Maintain confidential filing systems and records
-
Prepare reports, correspondence and operational documents
-
Welcome visitors and healthcare professionals
-
Ensure office systems and records are organised and up to date
Compliance & Operational Support
-
Maintain mandatory training and compliance records
-
Monitor DBS renewals, visa expiry dates and right to work documentation
-
Support onboarding documentation and staff compliance processes
-
Order uniforms, ID badges and office supplies
Finance Administration
-
Support invoice processing and purchase records
-
Assist with petty cash administration
-
Liaise with finance teams and external agencies where required
Requirements –
- Strong administration experience
- Payroll coordination or payroll administration experience
- Excellent organisational and communication skills
- Good Microsoft Office skills
- High attention to detail and accuracy
- Professional and approachable manner
- Ability to work independently and maintain confidentiality
