OVERVIEW
Liberty Workspace is looking for an organised and commercially minded Finance & Accounts Coordinator to take responsibility for the day-to-day financial administration of our workspace business.
This is a hands-on role covering credit control, invoicing, payment reconciliation, tenant accounts, payroll administration and general finance operations.
You'll work closely with management, our tenants and our external accountants, Silver Arc, to ensure payments and financial records are accurate, up to date and properly followed through.
KEY RESPONSIBILITIES
- Monitor tenant accounts and actively chase overdue rent and other outstanding payments.
- Issue payment reminders, arrears notices and related correspondence.
- Escalate persistent arrears to our debt collection agency and monitor cases through to resolution.
- Prepare invoices and create payment links and Direct Debit collections using Excel and GoCardless.
- Reconcile incoming and outgoing payments against invoices, receipts and supporting records.
- Assist with tenant deposit, payment and account queries.
- Liaise with tenants regarding dilapidations, room condition, deductions, charges and fees.
- Maintain petty cash records and accurately process any cash payments received.
- Manage routine purchasing and ordering of consumables and other business supplies.
- Liaise with Silver Arc, our external accountants, on day-to-day finance matters.
- Maintain and reconcile VAT records and supporting documentation.
- Coordinate monthly payroll information and maintain staff absence and leave records.
- Maintain accurate, organised and confidential financial records.
ABOUT YOU
We're looking for someone who is organised, numerically confident and comfortable taking ownership of outstanding matters.
You should be confident communicating with customers regarding overdue payments and account disputes while remaining professional and fair.
ESSENTIAL
- Previous experience in accounts administration, finance administration, bookkeeping or credit control.
- Experience in using Xero or relative software is essential.
- Experience reconciling payments, invoices and financial records.
- Good numerical accuracy and attention to detail.
- Confident using Microsoft Office, particularly Excel and Outlook.
- Strong written and verbal communication skills.
- Able to prioritise multiple accounts, deadlines and ongoing cases.
- Comfortable chasing overdue payments and handling sensitive financial conversations.
- High level of discretion when handling financial and employee information.
DESIRABLE
- Previous credit-control or debt-recovery experience.
- Experience with Direct Debit or payment platforms such as GoCardless.
- Experience preparing information for payroll and VAT reconciliation.
- Experience within property, serviced offices, flexible workspace or a similar business.
Training will be provided on Liberty's internal systems and procedures, however please note that if you do not possess the required skills and/or experience then unfortunately we will not be taking your application further.
Please email your covering letter and cv to: [email protected]
Pay: £27,300.00-£31,000.00 per year
Benefits:
- Additional leave
- Bereavement leave
- Canteen
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Employee mentoring programme
- Enhanced maternity leave
- Enhanced paternity leave
- Free fitness classes
- Free parking
- Health & wellbeing programme
- Language training provided
- Life insurance
- Matching gift scheme
- On-site gym
- On-site parking
- Profit sharing
- Referral programme
- Relocation assistance
- Sabbatical
- Sick pay
- Store discount
- Transport links
- Unlimited paid holidays
- Work from home
Experience:
- Accounting: 2 years (required)
- Xero: 1 year (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
