Job Title: Data Administrator
Department: Registry
Reporting to: Registry Data Team Coordinator
Contract: Part Time, Permanent
Salary: £19,615 – £22,083 per annum (actual salary)
Hours: 29.6 hours per week
Annual leave: 30 days per annum plus statutory Bank Holidays (Prorated)
Pension: NEST Pension Scheme
The Role
We are looking for a proactive Data Administrator to join our Registry Data Team, supporting the management of Further and Higher Education learner records and helping to ensure that data is accurate, compliant and up to date. This is a key administrative role where accuracy, organisation and excellent customer service are essential. You'll play an important part in ensuring learner data is maintained to the highest standards, supporting both students and staff across the College.
Key Responsibilities
- Support the annual data cycle and provide a professional, effective and customer focused Registry service.
- To maintain systems and procedures associated with records for Further (FE) and Higher Education (HE) learners including, but not limited to, processing enrolments, assisting with systematic checks for errors and omissions on learner records.
- To undertake identified, relevant data checks on the college learner record system following agreed procedures to ensure corrections are made in a timely manner to support the preparation and production of accurate statistical returns to external funding bodies.
- To assist with the validation of learner data in a controlled and timely manner and coordinate the correction of any data issues identified.
Please find the full job description here –Data Administrator
Qualifications
- Minimum of a NVQ Level 2 (or equivalent) in a relevant subject or equivalent professional qualification or appropriate experience in a relevant capacity.
- Grade 4/C or above in Maths and English (or equivalent).
Experience
- Experience in a similar data role including working with complex data, management information and databases.
- Experience of working in a busy and demanding environment.
- Experience of working in the education sector – Desirable.
Knowledge & Skills
- Good IT skills.
- Strong analytical skills with ability to interpret data and eye for detail.
- Effective communication, excellent customer service and organisational skills.
- Ability to organise and prioritise work.
Why Join Us?
- Substantial annual leave entitlement plus holiday purchase scheme.
- Health & Wellbeing; free gym membership, 24/7 counselling for you and your family
- Family-friendly policies: flexible hours and a supportive work environment
- Employee Assistance Programme (EAP): confidential support including counselling, legal and financial advice.
- Professional development: extensive training, mentoring, and career progression opportunities
- Funded CPD opportunities, regular staff development training, and paid volunteering days
- Access to discounted hair and beauty treatments at our onsite salon.
- College benefit scheme – College Extras:
- Up to 15% cashback at top retailers & restaurants
- Discounted gift cards for big brands
- Home & tech upgrades via salary sacrifice
- Cycle to Work scheme
- Discounted onsite car parking
To learn more about working at Middlesbrough College, please visit our Work For Us page.
For further details and to discuss the role in more detail, please contact Kate Oxley, Registry Data Team Coordinator on [email protected]
Safeguarding Our Students
Middlesbrough College is committed to safeguarding and promoting the welfare of all students. All staff are expected to share this commitment. If you’re successful, you’ll be required to complete thorough pre-employment checks, including an enhanced DBS check and satisfactory references. All roles within the College carry safeguarding responsibilities, including promoting student welfare, reporting any concerns to the Designated Safeguarding Lead (DSL), and modelling safe and appropriate conduct in line with College policies.
All posts at Middlesbrough College involve regulated activity and are therefore exempt from the Rehabilitation of Offenders Act (ROA) 1974. The amendments to the ROA 1974 (Exceptions Order 1975, (amended 2013 and 2020) mean that when applying for certain jobs and activities, certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. The MOJ’s guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications, related exceptions and further information.
Please be aware that it is a Criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.
As part of our shortlisting process, we will conduct an online search for all shortlisted candidates to identify any safeguarding or reputation‑related concerns (as required by KCSIE).
Right to work
Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.
Recruitment Process
Applications are shortlisted for interview as they are received, and so early application is encouraged. We reserve the right to commence the interview process and close the vacancy prior to this date.
Equality & Diversity
Middlesbrough College is an equal opportunities employer. We welcome applications from all backgrounds and are committed to creating an inclusive workplace where everyone is valued. As a Disability Confident employer, we actively support applicants with disabilities.
