Job Title: DCS Contract Support Business Sector: Data Centre Solutions
COMPANY PROFILE
CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally, we employ over 70,000 employees and operate in 48 countries.
Purpose of the Job
To provide exceptional customer service and a comprehensive operational, financial and administrative service through supporting the Account Leadership Team on contract. It is key that the Contract Support understands procedures, processes and operates them to the required standard, encouraging best practice across the business.
Key Tasks
Contract/Commercial
To support the Account Manager with the control of all financial and commercial aspects of contracts, ensuring standards maintained across the contract.
To lead in the production of supporting financial information including Overtime reporting, Flash
Reporting & P+L Reporting
Build and develop relationships with key business and account stakeholders.
Responsible for the management of the account invoice pool
Assist the Account Manager with account forecasting in line with required CBRE processes
Proactively manages Maintenance PO’s and ensure all PO’s are created accurately and in a timely manner.
Support delivery of Supplier Relationship Management – including attendance at Supplier Review Meetings, challenging costs and delivery models and engaging with new suppliers
Contractor Management: Ensure the Account Team adhere to CBRE QHSE and Technical Processes when engaging with Contractors and support the Account Leadership Team to ensure adequate competencies and records are maintained for works completed
To undertake general office duties relating to the contract including:
Correspondence and filing
Minutes of meetings where required
Preparation of reports and documentation
Updating of electronic records via CAFM System and CBRE electronic systems
Material ordering and administration
Subcontractor's administration
Supporting the DC Lead with Procurement on the account including selection of suppliers, review of suppliers and liaison with the Divisional Procurement Manager.
Finance
Support the preparation, delivery and actively participate in monthly Contract Reviews
Support the leadership team with collating timesheets from engineers, chasing and checking quality of data
Ensure timely and accurate completion of the account Subcontractor Schedule
Raising purchase orders and ensuring that purchase orders are updated when changes are required.
Support and drive the review of open Purchase Orders.
Drive high quality financial performance to influence P&L result.
People
Provide knowledge and understanding to coach and support others.
Participate in Planning Team Meetings to share business updates and best practice.
Culture carrier and promotes best practice.
Ensure people records such as new starters, leavers and any changes in staff are communicated to all relevant teams (e.g. Payroll, HR, BU Coordinator).
1-2-1 calls with the Business Unit Lead Contract Support
Provides coaching, training and support to new and existing contract supports (e.g. A Super user for Harbour and Concept)
Overtime and expenses
Building relationships
Understand, anticipate and deliver customer (internal and external) needs while building effective relationships whilst optimizing contract performance.
Positively respond to both our internal and external customers (often in a matrix environment) through effective communication and personal accessibility/credibility.
Processes, Procedures and Reporting
To maintain, manage and update both manual and computer records via the site CAFM system relating to areas of which CBRE are responsible.
To support the Account Manager with the management of on site QHSE culture, reporting and initiatives Supplier Reviews, and management of key Vendor personnel
Actively identify/implement innovation across the Contract to enhance performance and grow the team’s knowledge.
Ensure company policies and procedures are adhered to consistently throughout the Contract
To drive the site statutory and contractual compliance.
Demonstrate knowledge of procedures and processes and deliver these to the required standard.
Deliver and maintain compliance through the required procedures and processes through the Contract Support Team.
Education
Hold academic passes with at least GCSE Maths and English or equivalent.
Higher educational qualifications to ‘A’ level (or equivalent)
Skills
Highly computer literate
IT Skills to achieve key tasks and give the business a sound reporting base.
Superior written and verbal communication skills with strong oral presentation skills.
Capable of working in a matrix environment.
Organised and open to new ways of working to challenge inefficiencies
Customer focus skills with a passion for customer service.
Effective communication skills enabling the individual to work with clients, suppliers, and staff at all levels
Self-motivated and ambitious
Results/ task orientated, with attention to detail and accuracy
Excellent time management and organisational skills
Knowledge
Thorough understanding of business and customer-facing environments.
Understands the requirements of operating in a contract environment.
Understanding of H&S Regulations and their implementation
Experience
Previous experience of a service industry role
Been a part of a high-performing team.
Management skills to maximise the performance of staff working directly for them and others
EQUAL OPPORTUNITIES
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
