Job Overview
We are seeking a highly organised and proactive Senior Assistant & Office Administrator to join our team. This role involves overseeing daily administrative operations, managing team activities, and ensuring smooth communication across departments. The ideal candidate will possess strong organisational skills, excellent communication abilities, and experience in office management. This is a paid position suitable for individuals looking to contribute to a dynamic organisation while developing their professional skills.
Responsibilities
- Manage and coordinate administrative tasks efficiently, including scheduling, correspondence, and document preparation.
- Supervise and support administrative staff and team members to ensure productivity and adherence to company policies.
- Utilise XERO for financial record keeping, invoicing, and expense tracking.
- Maintain organised filing systems both digitally and physically to ensure easy retrieval of information.
- Handle phone enquiries with professionalism and courtesy, ensuring excellent phone etiquette at all times.
- Assist in organising meetings, preparing agendas, and taking minutes as required.
- Support office management activities including procurement of supplies and liaising with vendors.
- Ensure compliance with organisational policies and procedures across all administrative functions.
Skills
- Proven experience in office administration or clerical roles with supervisory responsibilities.
- Strong proficiency in XERO accounting software.
- Excellent communication skills, both written and verbal, with a professional phone manner.
- Organisational skills with the ability to prioritise tasks effectively in a fast-paced environment.
- Demonstrated team management experience with the ability to motivate and oversee staff members.
- Experience in supervising office operations and implementing administrative procedures.
- Exceptional organisational skills with attention to detail to ensure accuracy in all tasks. This role offers an exciting opportunity for a dedicated professional eager to contribute to a thriving organisation while honing their administrative expertise within a supportive team environment.
- Full & Clean UK Driving License
Pay: From £13.50 per hour
Benefits:
- Company events
- Free parking
- Store discount
Licence/Certification:
- Driving Licence (required)
Location:
- Preston PR2 1JA (preferred)
Work Location: In person
