At GRAHAM, we're not just one of the UK's leading Total FM providers, we're also a trusted partner committed to enhancing the environments in which our clients, students, staff and visitors learn, work and thrive. The successful candidate will be responsible for providing day-to-day administrative support to the Commercial Team across a high-profile education sector contract.
Energised by continued growth and boasting an annual turnover in excess of £1bn per annum, we're committed to investing in our people and creating the conditions for them to excel. If you are an experienced Administrator with an appetite to succeed, we want you to join our team.
Location: Islington, London
Hours Per Week: Monday - Friday, 40 Hours
Job Type: Permanent / Full Time
The Commercial Administrator shall:
• Prepare accounts for works completed by Graham Direct Employees & Sub-contractors to be submitted by QS team
- Track early warnings and compensation events throughout stages of projects
- Audit sub-contractor accounts prior to being submitted to the Client
- Communicate with Sub-Contractors to request documentation to assist in the resolution of account queries
- Liaise with Graham Helpdesk to aid the preparation of accounts
- Liaise with Client representatives to resolve account queries
- Maintain and update Graham Internal Systems associated to above duties
- Assist in the preparation of reports
- Work as part of the Commercial Team to ensure we meet Client Key Performance Indicators (KPI’s)
- Any other administrative duties when required
This job description is intended to give the post holder an appreciation of the role envisaged for the job title and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.
Essential
1. GCSE English at Grade C or equivalent
2. Minimum of one year’s administrator experience in a busy pressurized environment
3. Competent IT Skills to include Microsoft Office
Desirable
1. NVQ Level 2 Administration or equivalent
2. Experience of pricing submissions/ invoice generation
3. Experience of facilities management or a related service industry
Please note that Applicants will not be expected to meet any (or all) of the desirable criteria to be considered for interview. Desirable criteria will only be used as part of the shortlisting process in the event there are a large number of Applicants. We are committed to developing a diverse and inclusive workforce and particularly welcome applications from females and individuals from a minority ethnic background who are currently under represented in our industry.
A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.Access NI Privacy Notice can be viewed at: AccessNI Privacy Notice | Department of Justice (justice-ni.gov.uk)
GRAHAM FM is a subsidiary of the GRAHAM Group. At GRAHAM FM, we’re not just one of the UK’s leading Total FM providers - we’re also a trusted partner, committed to enhancing the experience and making the lives of our clients’ easier.
Energised by continued growth, and boasting an annual turnover in excess of £1bn per annum, we’re committed to investing in our people and creating the conditions for them to excel. We deliver fully integrated facilities management services across the UK and Ireland. The core disciplines we offer are:
- Building Fabric and Mechanical & Electrical (M&E) Maintenance Services
- Projects and Minor Works
- Compliance Services
- Fire and Security Services
- Energy Services
- Traffic Management.
