Job Description
Job Title: Administrator / Buyer Job Category: Support
Department/Group: Head Office Job Code/ Req#: Admin
Location: Fareham Travel Required: As required
Position Type Full time
Reporting to Senior Management Team Date Posted: N/A
SC, MJ
Hours of Work:
Monday to Friday 8am - 5pm
Job Description
JOB FUNCTION
TO PROVIDE ADMINISTRATION SUPPORT TO THE DAY TO DAY RUNNING OF OPERATIONS. INCLUDING BUT NOT LIMITED TO BUYING,
PLANT HIRE, FLEET MANAGEMENT AND JOB COST CONTROL
ROLE AND RESPONSIBILITIES
To carry out all reasonable requests to assist in the smooth running of the company.
- Administration duties as required by the team.
- Control van issues sheets and van checks ensuring all are carried out accurately and in a timely manner.
- Controlling vehicle maintenance and road legal, and driver checks. Organizing repairs for management sign off.
- Organize incoming tickets, plant waste materials etc. update plant lists and check with ops weekly plant requirements and ensure only required plant is on hire.
- Managing companies’ communications requirements Printers and phones.
- Sign out NBS plant, PPE, workwear and vans and record.
- Manage new starter process, packs and issuing to accounts, tickets to be copied and scanned.
- Incoming invoices to be tracked and issued to accounts for payment and copies held in site file on SharePoint and folders.
- Assist with updating cost tracker spreadsheets for jobs.
- Source plant and materials when required, by telephone and follow up with and email to ensure delivered on time.
- Produce safety files and ensure stock available for upcoming jobs.
- Asset register control and auditing
- To set up project and initial drawing register. Admin team to control all drawing changes ensuring that all drawings are updated printed and issued to site, and field wire in a timely manner.
- Creation and management of training matrix
- Accurate invoicing of jobs.
- Filing both electronically and in paper format.
- Check portals for tender opportunities and issue to Ops director.
PERSON SPECIFICATION
Well presented, organized, articulate, approachable team player with an ability to prioritize workload. Experience of Xero accounts
Construction Industry experience preferred
Last Updated By: Simon Cathcart Date 28.03.2023
Pay: £25,000.00-£30,000.00 per year
Work Location: In person
