About Us
Do you want to work in a brand-new school?
At Maple School, part of Branches Education Group, our aim is for pupils to develop a love of learning in an environment that is nurturing, inclusive and aspirational. Our school motto – “Helping Young Minds Take Root and Grow” - reflects our belief in the potential of every child. We provide a nurturing environment for children ages 5-11 to feel safe, build confidence and achieve their individual potential. We are seeking an experienced, skilled and dedicated School Administrator to join our dedicated team in Leeds.
Role Type: Permanent, Term Time
Reports To : Headteacher
Location: Leeds (LS9)
Salary: TAKE HOME - £26,000.00-£28,000.00 per annum
FTE - £30,397.26 - £32.698.85 per annum
Hours: Monday – Friday 8.15-4.15 TERM TIME ONLY
About the Role:
Administrative Duties
- Reception duties, including enforcing our Visitor Policy and sign in procedures,
- Production of key documents including letters, handbooks, policies and memos in conjunction with Headteacher and Group HR and Operations.
- Set up and maintenance of filing systems
- Maintain strict confidentiality and process personal data in line with GDPR and company data protection policies
- Management of School bank account and expenses
- Record, compile, transcribe and distribute notes or minutes of meetings
- Follow up on action points to ensure deadlines achieved
- Maintain office supply inventories and order office supplies
- Resolve administrative problems and enquiries
- Co-ordinate and organise diary and schedule of Headteacher, organise and co-ordinate meetings
- Keep the Head Teacher fully informed about such matters as fall within the remit of the School Administrator.
Pupil Related Services
- Maintain accurate pupil attendance and lateness records on the MIS system each day,
- Support the Admissions process, including the Admission Register and liaison with Group office,
- Provide administration support for staff with pupil Annual Reviews/ Reports,
- Liaise with Local Authorities to resolve any issues with pupil transport arrangements,
- Compile and maintain pupil files and records. Refine systems for these functions as necessary.
Referral and Admissions
- To support the Head Teacher with the referral and admissions processes
- To assist with the admission and induction processes for new pupils, in conjunction with the Head Teacher
- To co-ordinate admission meetings in conjunction with the Head Teacher,
- To co-ordinate the admission file processes for new pupils, including sharing key information with staff
Staffing
- To compile and maintain staff records on Group database, developing new systems for these functions as necessary
- Oversee the staff sign in book and maintain accurate staff attendance records
- Highlight to the Head Teacher, areas of concern regarding staff attendance and timekeeping
- Facilitation of orientation and induction for new staff
Training and CPD
To support the Head Teacher with the training and CPD process for all staff which will include:
- Managing and maintaining training and CPD records for all school staff,
- Booking relevant training courses for staff, in line with Group policy,
- Taking part in relevant training; maintaining professional and technical knowledge as required,
- Support the organisation of INSET days.
Communication
- Collate correspondence (e-mail, telephone and written) from internal and external sources,
- Handle enquiries and complaints from external agencies and stakeholders,
- Facilitate communication between Group Office staff and the school/ wider company,
- Ensure correct escalation of any issues (particularly complaints, referrals, safeguarding issues).
General Expectations
In line with your professional role, we also expect you to:
- Act in a manner which displays the utmost confidentiality and respect of pupil and staff records
- Keep safeguarding as your highest priority
- Be aware of the Health and Safety implications of the role and adhere to any requirements of the Group/ School Health and Safety Policy and related procedures
- Attend school events, meetings, and other relevant activities as needed, this may be before or after school or during school holiday periods.
- Proactively inform the Head Teacher of any training or CPD needs. Career development and progression are important to us, and we will support your growth through regular appraisal and planning.
- Demonstrate commitment, enthusiasm, and integrity in everything you do.
Safeguarding – Safer Recruitment
This position is subject to an Enhanced Disclosure (DBS) check. Branches Education Group is fully committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. As part of the selection process, we will undertake thorough checks to ensure that the appointed candidate poses no risk of harm to children and young people. The post-holder is expected to uphold the Safeguarding and Child Protection Policy and report any concerns to the Designated Safeguarding Lead (DSL) or Deputy DSL
About You
Essential Skills:
- GCSEs in Mathematics and English at Grade 4/C (or equivalent)
- Minute taking
- Minimum 2 years’ experience in a busy office environment
- Secretarial/Administrative experience
- Experience liaising with outside agencies and organisations
- Experience dealing with issues of a confidential nature
- Training in & strong working knowledge of Microsoft Office packages (Outlook, Word, Excel etc.)
- Confident IT skills
- Understanding of confidentiality and dealing with sensitive information appropriately
- Competent in handling financial affairs and expenses
- Ability to work autonomously, planning and prioritising workload
- Ability to work to tight deadlines and multitask when necessary
- Ability to work as part of a team
- Excellent written and verbal communication skills, pleasant demeanour
- Attention to detail
- Strong customer service skills
- Professional, helpful and friendly attitude with a diplomatic, confident and efficient manner
Desirable Skills:
- Qualifications in secretarial or administrative subjects
- Experience of preparing and controlling data and checking for accuracy
- Data input experience, using multiple databases
- Experience working in an educational environment
- Desktop Publishing
Why Branches Education Group?
- Career Growth & Opportunities – We’re expanding, which means more pathways for you to grow too!
- Comprehensive Induction & Training – Including Safeguarding, First Aid, CPI, PACE, Attachment & Trauma training
- Supportive Team – You’ll be working with a skilled, encouraging, and friendly staff group
- Refer a Friend Bonus
- Blue Light Card – Enjoy discounts on lots of everyday favourites!
- Free On-Site Parking
Ready to Apply?
Apply today on Indeed and reach out to the Hiring Team if you have any questions.
Job Type: Permanent
Pay: £30,397.26-£32,698.85 per year
Benefits:
- Company pension
- Free parking
- On-site parking
- Referral programme
Work Location: In person
