Job Ref: AM15607
Branch: The Caledonian Edinburgh
Location: The Caledonian, Edinburgh
Salary/Benefits: £27,539.20 + Quarterly Bonus
Contract type: Permanent
Hours: Full Time
Posted date: 15/07/2026
Closing date: 15/08/2026
At The Caledonian Edinburgh, our Group, Conference & Events team creates unforgettable moments for guests, delegates and organisers from around the world. We are seeking an Event Planner to coordinate exceptional meetings, weddings, social occasions and corporate events from confirmed booking through to final delivery, ensuring every detail reflects our luxury standards and warm Scottish hospitality.
The Person:
- Highly organised and detail-driven, with excellent planning, administration and communication skills
- Confident, polished and customer-focused, with a genuine passion for luxury hospitality and memorable guest experiences
- Calm under pressure and able to manage multiple events, deadlines and client requirements at the same time
- A natural relationship-builder who communicates clearly with clients, suppliers and hotel teams
- Experienced in events, hospitality or hotel operations; strong computer literacy and Microsoft Office skills are essential.
- Experience working with Delphi and OnQ systems beneficial but not essential.
The Role:
- Plan and coordinate confirmed GC&E bookings from handover through to event delivery
- Build strong client relationships, understanding each event brief and translating requirements into clear, accurate plans
- Prepare detailed function sheets and event documentation to support seamless operational delivery
- Liaise closely with hotel departments, suppliers and operational teams to ensure every detail is communicated and delivered
- Provide excellent pre-event support, on-the-day coordination where required, and thoughtful post-event follow-up.
Key Responsibilities:
- Take ownership of confirmed meetings, conferences, weddings and social events, ensuring all planning milestones are achieved
- Conduct final details meetings with clients and capture accurate requirements for catering, room setup, timings, accommodation and special requests
- Maintain accurate system records, event notes, correspondence and operational documentation
- Work collaboratively with Sales, Reservations, Food & Beverage, Kitchen, Front Office and Banqueting teams to deliver a joined-up client journey
- Support event operations as required, resolving queries promptly and maintaining the highest standards of service and professionalism.
The Benefits:
- £27,539.20 + Bonus
- Free and healthy meals when on duty
- 50% off our Food & Beverage Venues – The Court & Caley Bar
- Discounted use of Leisure Facilities
- Go Hilton Team Member Travel Program, offering discounted room nights at all Hilton branded properties worldwide, starting at £45 per night
- Opportunities for your personal development within the Hotel Group Brand Portfolio
- Fully funded apprenticeships – T&Cs apply
- 28 Days of Annual Leave, increasing with long service
- Pension enrolment
- We can coach, train and develop you to help find your passion - whether it is exploring your first role or your next step in the exciting world of hospitality!
Why Join Us
At The Caledonian Edinburgh, you’ll be part of a team that values excellence, craftsmanship and genuine hospitality. With Klarent Hospitality, your career is supported by investment in people, diversity and long-term growth.
Begin your journey with one of Edinburgh’s most iconic hotels.
?? Learn more: www.klarenthospitality.com/careers
