JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Workplace Coordinator
Location: SJS, Timber Square
What this job involves:
The Workplace Coordinator will support the onsite Workplace team providing professional administrative support supporting the delivery of building operations.
Delivering administrative activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. Ensuring the smooth running of our service whilst providing an exceptional end user experience within a corporate HQ.
What your day-to-day will look like:
Coordinate day-to-day workplace operations, ensuring services are delivered in line with agreed KPIs and service standards.
Manage and track workplace work orders, providing reporting insights and supporting operational performance improvements.
Support the delivery of workplace projects, business initiatives, and change programmes, ensuring actions are progressed and outcomes achieved.
Contribute to sustainability, workplace experience, and continuous improvement initiatives across the site.
Assist with occupancy planning, space utilisation, and workplace data management to support informed decision-making.
Provide operational support and continuity during periods of leadership absence, helping maintain service excellence across the workplace.
Oversee supplier performance, build effective vendor relationships, and support contract governance activities.
Raise purchase orders and support financial processes in line with company policies and governance requirements.
Manage the end-to-end processing of utilities non-PO invoices, ensuring accuracy, compliance, and timely payment.
Act as the key liaison between suppliers, Accounts Payable, and internal stakeholders to resolve invoice queries and provide status updates.
Maintain accurate financial records, reporting trackers, and supplier payment information.
Support compliance, contractor management, incident reporting, and risk management processes.
Coordinate workplace events, meetings, and employee engagement activities to enhance the overall workplace experience.
Build strong relationships with stakeholders and identify opportunities to improve efficiency, service delivery, and employee satisfaction.
Knowledge, Skills & Abilities
Skills & Knowledge
Superior customer service skills and orientation
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Experience working within Corrigo or other CMMS/Automated Work Order system.
Proficient in MS Office, Google suites, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style
Other Abilities
Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
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If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
