An exciting opportunity has arisen for a Finance/Admin Assistant to join a successful and growing manufacturing business in East Lothian. Reporting to the Group Financial Controller the role will support the day-to-day operation of the finance function with a particular focus on sales ledger, banking, financial admin and general ad hoc office support.
Key Responsibilities
Sales Ledger
· Maintain and update the sales ledger.
· Process sales invoices and credit notes accurately and within agreed timescales.
· Reconcile customer accounts and investigate discrepancies.
· Provide support to the credit control function.
· Respond to and resolve finance-related queries where required.
General Ledger & Financial Reporting
· Assist with the preparation of monthly and quarterly management information.
· Support the preparation of financial statements and management accounts.
· Assist the Finance Team with month-end processes and reconciliations.
· Identify and resolve discrepancies and variances.
Cashbook & Banking
· Complete regular bank reconciliations.
· Process credit card transactions and employee expenses.
· Maintain petty cash records and reconciliations.
Office Admin
· Answer telephone calls and respond to emails and welcome visitors.
· Manage calendars, book meeting rooms and coordinate appointments.
· Maintain accurate paper and electronic records.
· Update databases and prepare basic reports.
About You
· Previous experience in an accounts or finance admin role.
· Confident using Microsoft Office, particularly Excel, Word and Outlook.
· Experience using Sage or a similar accounting system.
· Experience working with ERP systems would be advantageous.
· Comfortable working to deadlines and managing multiple priorities.
· Ability to work confidently with financial information and identify discrepancies.
Key Working Relationships
· Financial Controller & Finance Team – supporting financial reporting, controls and day-to-day finance processes.
· Operational Teams – supporting accurate financial information, cost tracking and operational reporting.
· Logistics & Dispatch Teams – assisting with the reconciliation of invoicing, dispatch and delivery information.
Pay: £28,000.00-£31,000.00 per year
Work Location: In person
