NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.
The role:
Your role in this job would be to plan, organise, prioritise, and maintain the day-to-day administrative tasks associated with the functionality of the Beatson West of Scotland Cancer Centre Macmillan Day Unit. The post holder acts as a focal point for patients attending the service, ensuring that patient information is accurate and up to date.
NHS Greater Glasgow and Clyde (NHSGGC) may be able to provide visa sponsorship for certain roles, subject to the post meeting the relevant eligibility criteria. Sponsorship is not guaranteed and will be determined on a case-by-case basis following interview and during the pre-employment verification process. Applicants must state their current right to work in their application.
Please see below for more details:
Skilled Worker visa and Health and Care Worker visa
Duration, Location, and Working Pattern:
Permanent, Full-time
Base Location: Beatson West of Scotland Cancer Centre
Shift Pattern: Monday - Friday : 08.30 am 4.30 pm
Key responsibilities:
- Act as the main point of contact for patients attending the unit.
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Ensure all patient demographic information is accurately maintained on patient records and the patient administration system.
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Support the Team Lead with referral management processes.
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Accurately record and process referrals from receipt through to placement on the patient pathway.
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Schedule appointments in partnership with patients, ensuring compliance with clinical priorities, waiting time targets, and New Way rules.
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Liaise with clinicians to coordinate and plan patient management.
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Respond to telephone enquiries from internal and external agencies.
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Monitor and maximise service capacity utilisation.
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Ensure accuracy and completeness of data entry.
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Collate, analyse, and summarise database information to produce statistical reports for management.
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Provide cover for the Clinical Bed Manager in managing emergency and elective admissions for Specialist Oncology Services and Clinical Haematology.
Knowledge, training, qualifications and/or experience required to do the job:
- Knowledge of patient administration systems and patient pathway management.
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Understanding of referral management processes and waiting time targets.
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Knowledge of appointment scheduling procedures and New Way rules.
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Experience in maintaining accurate patient records and data entry.
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Ability to produce statistical and management reports from database information.
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Understanding of admission management processes within oncology and haematology services.
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Strong communication and liaison skills for working with clinicians, patients, and external agencies.
What we offer:
We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.
As an NHS Scotland employee, you will be entitled to:
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A minimum of 27 days annual leave, increasing with length of service, plus public holidays
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Membership of the NHS Pension Scheme, including life insurance benefits
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Salary Sacrifice Car Benefit Scheme
- Development opportunities including study bursaries, e-learning and classroom-based courses
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Enhanced pay for working public holidays
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NHS discounts on a wide range of goods and services
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Confidential employee support and assistance, including counselling and psychological therapies
Interested?
If you would like to find out more, we would love to hear from you.
For an informal discussion, please contact:
Lynn Lamont, Admin Manager - [email protected] - 0141 301 7794
Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates
This post may close early due to the volume of response. Please submit your application form as soon as possible.
AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.
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Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
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Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
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Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.
NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.
For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.
