Vacancy Name
Accounts Payable Clerk - Sittingbourne
Employment Type
Permanent
Location City
Sittingbourne
Location Country
United Kingdom
Company Description
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.
Description
Working within the Purchase Ledger team, this role takes ownership for accurate and timely processing of supplier transactions. This role is responsible for maintaining ledger integrity, managing supplier relationships, and ensuring that all payments due to suppliers are properly recorded and reconciled.
Key Responsibilities
Ledger Ownership & Control
Take end-to-end responsibility for the purchase ledger, ensuring completeness and accuracy at all times
Regularly review ledger for:
o Aged items
o Duplicate invoices
o Unallocated payments
Ensure the ledger is always ‘audit-ready’, with clear supporting documentation for all transactions
Proactively identify and resolve discrepancies, escalating where required
Invoice Processing
Process supplier invoices & staff expenses accurately and within agreed timelines
Ensuring company credit card transactions are accurately processed & recorded
Ensure correct coding of invoices/expenses to the general ledger and locations/areas
Manage invoice queries, and discrepancies efficiently
Ensure all invoices/expenses are approved in line with the approval matrix
Supplier Account Management
Act as the primary point of contact for suppliers
Ensure that supplier master data is always accurate and complete
Manage and review any standing orders/DD’s
Build strong working relationships and respond to queries promptly
Reconcile supplier statements on a regular basis
Resolve disputes and ensure timely settlement of accounts
Payments Processing
Prepare and process supplier payment runs (BACS) in accordance with payment terms/set payment dates
Ensure payments are authorised in line with company policies
Maintain accurate records of payments
Reconciliations
Perform regular ledger-to-statement reconciliations
Support month-end close by ensuring:
o All invoices are posted
o Accruals are identified and recorded
o Ledger balances are accurate and complete
Investigate and resolve any reconciling differences
Month-End & Reporting
Assist with purchase ledger close activities
Provide analysis of aged creditors and outstanding balances
Support audit queries and provide required documentation
Contribute to continuous improvement of processes and controls
Any other duties as required to support the Hub Finance team
Key Requirements
At least 2 years’ experience in a purchase ledger/accounts payable role
Strong understanding of accounts payable processes and controls
Experience managing high-volume ledgers independently
Good Excel skills
High attention to detail and accuracy
Additional Requirements
Desirable
Working knowledge of NetSuite/XERO/Web expenses
Exposure to month-end close processes
Understanding of basic accounting principles
Competencies & Behaviours
Ownership mindset – takes responsibility for outcomes, not just tasks
Attention to detail – ensures precision and data integrity
Problem solving – proactively identifies and resolves issues
Communication skills – confident liaising with suppliers and internal teams
Organisation & prioritisation – able to manage workload effectively in a fast-paced environment
Benefits
Benefits
Company Pension Scheme
25 days of annual leave + bank holidays
Additional annual leave days from certain levels of seniority
Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
Business closure over Christmas*
Life Assurance x4 annual salary
Enhanced family leave policies
Enhanced Company Sick Pay
Employee Assistance Programme – 24/7 support, free and confidential
Corporate Discounts Platform
Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:
Critical Illness Cover
Cash plan
Cycle to work
Eye care
Dental
subject to exceptions and business needs