Job Overview
The postholder will be responsible for the oversight and monitoring of grant assisted projects under grant schemes managed by Co-operation Ireland, including processing of claims for drawdown of grant assistance ensuring compliance with letter of offer conditions.
Main Duties and Responsibilities
Project Monitoring
- Manage a portfolio of grant assisted projects to ensure delivery to achieve scheme objectives.
- Monitor progress of grant aided projects against Letter of Offer requirements, including review of project progress reports.
- Provide regular update reports on progress of grant delivery to the Programme Manager.
- Actively monitor project risk and make recommendations to the Programme Manager on suitable risk mitigations, including making recommendations of changes to funded projects as necessary.
Claims Processing and financial management
- Undertake vouching and verification of claims submitted by Grant Recipients to ensure that expenditure complies with the terms and conditions of the Letter of Offer.
- Preparation of written reports detailing that the expenditure by the Grant recipient has been satisfactorily vouched, specifically addressing any expenditure which is not recommended for payment.
- Preparation of the payment recommendation forms for submission and approval by the Programme Manager.
- Assist with the development, implementation and maintenance of financial systems and procedures.
- Provide advice and assistance to grant recipients relating to grant conditions, payment processes and delivery of their grant assisted project.
- Attending and representing Co-operation Ireland at meetings with stakeholders as required.
General
- Always promote the organisation positively and strive to build and maintain the excellent partnerships that have been developed by the organisation.
- Conduct yourself in a trustworthy, reasonable and responsible manner when undertaking your duties.
- Promote a positive and harmonious working environment where all are treated with respect, equality and fairness and in which no form of intimidation or harassment is tolerated.
- Abide by all the organisation’s policies and procedures and ensure that these are implemented fully within your areas of responsibility.
- Within the context of the post, ensure full compliance to health and safety and safeguarding requirements.
- Participate in staff development and training events.
- Any other duties deemed necessary within the postholder’s competency to ensure the effective operation of your role within the company or a role where similar experience and/or knowledge and/or skills might be required.
This is the description of the job as it is presently constituted. It is the practice of the organisation to periodically examine staff job descriptions and to update them to ensure that they continue to relate to the job. It is the aim of the organisation to reach agreement to reasonable changes following discussion with the post holder.
PERSON SPECIFICATION
Educational and Professional Qualifications
Essential
- Degree level qualification or equivalent experience
Desirable
- 3rd level qualification in a related field.
Previous Experience/Training
Essential
- Experience of Grants Management including vouching and verification of grant expenditure
- Proficient with the use of Microsoft Office packages.
Either:
- Experience of supporting Voluntary and community sector organisations in project delivery.
Or
- Experience of project delivery in the Voluntary and Community Sector
Desirable
- Experience of delivery of capital grants funding.
- A financial or accounting qualification.
- Familiarity with a range of other projects, grants management, data and people management software.
Other
Essential
- Willing and able to travel within NI, IRE and occasionally further if required.
- Willing and able to work occasional extended hours if required (within Co-operation Ireland’s Flexible Working Policy).
- Possession of a valid driver's licence and access to a car for business purposes.
To apply:
Please find the Application Form on the Community NI website: https://www.communityni.org/job/grants-officer-northern-ireland-community-infrastructure-fund-cigocif0626
Closing date: Wednesday 15th July
Pay: £28,000.00-£34,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Flexitime
- Life insurance
- Sick pay
Work Location: Hybrid remote in Belfast BT12 5AB
