We have a permanent position for an administrator based at our friendly Single Point of Access Service in St Albans!
You will manage all incoming communications including telephone, fax or letter and/or any other forms of communication.
You will use information systems to establish the urgent status of potential new referrals.
Your will manage day to day enquiries and requests for information.
You will work to agreed pathways and protocols to support the clinical advisors and Management team within the Department.
There will be a full training programme from an outstanding organisation and be fully supported in your training. We offer a full 8-12 week on site training program.
Vacancy may close early if sufficient candidates apply.
Please be aware that this role is NOT eligible for Sponsorship. You must have the right to work in the UK. If you are on a graduate visa, you must have at least 12 months before expiry date.
If you already work for HPFT on a health and care visa, you will NOT be able to transfer your visa to this role as this role is NOT eligible for Sponsorship
Previous applicants need not apply.
To be the first point of contact for the service user or carer / relative, establishing the nature of the communication
To answer all incoming telephone calls and direct them to appropriate clinician/practitioner across the organisation
To identify referrals requiring immediate response and re-direct to appropriate Single Point of Access clinician/practitioner
To effectively manage incoming and outgoing post
To establish priorities, work independently, and proceed with objectives with minimal supervision.
The Single Point of Access is a Monday to Friday service and Referral Advisers will be expected to work a shift pattern to cover
Hertfordshire Partnership University NHS Foundation Trust are one of just five mental health trusts to achieve an overall rating of ‘Outstanding’ from the Care Quality Commission.
Our family of over 4,000 members of staff provide health and social care for people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, Essex and Norfolk, delivering these services within the community and several inpatient settings. E verything is underpinned by choice, independence and equality, with our Trust values embedded throughout:
Welcoming. Kind. Positive. Respectful. Professional.
Will be responsible for inputting new referrals onto SPA data
To provide information to callers in response to enquiries for information, accessing relevant electronic/web-based information
To check the electronic patient systems to establish whether an individual is previously/already known and open to the
To enter appropriate minimum data set on Customer Relationship Management System/electronic patient records, using effective questioning skills and respecting patient confidentiality, working within Trust protocols and legislative
To identify referrals requiring immediate response and re-direct to appropriate Single Point of Access clinician/practitioner.
To contribute to the continuous improvement of service provision by communicating service user
To effectively manage incoming and outgoing
To establish priorities, work independently, and proceed with objectives with minimal
For full details of the role and responsibilities for this vacancy please refer to the Job Description and Person Specification documents attached.
Previous Candidates Need not apply.
