Finance & Office Manager
Location: Astley, Manchester (M29 7JY)
Salary: £26,000 - £30,000 per annum (dependent on experience)
Job Type: Permanent | Full-time or Part-time (25-37.5 hours per week)
About the Role
We are looking for an experienced and organised Finance & Office Manager to oversee the day-to-day financial administration and office operations of our busy commercial property management and development business.
This is a varied role combining bookkeeping, payroll, office management, compliance, and administrative leadership. You will manage a small administration team while providing essential support to the Directors, Estimators and Contract Managers.
We offer flexibility around working hours and can be accommodated provided a minimum of 5 days per week is worked.
Benefits
- Competitive salary (£26,000-£30,000 DOE) prorated
- Flexible working hours
- Company pension
- Free onsite parking
- Supportive, friendly working environment
Key Responsibilities
Finance & Bookkeeping
- Manage day-to-day bookkeeping using Xero.
- Process supplier invoices and resolve invoice discrepancies.
- Maintain purchase ledger and ensure suppliers are paid on time.
- Process customer receipts and maintain accurate financial records.
- Complete bank reconciliations.
- Complete month-end procedures including journals and cost allocations.
- Prepare and submit quarterly VAT returns.
- Ensure compliance with HMRC, PAYE, VAT and statutory reporting deadlines.
Payroll
- Process weekly and monthly payroll using Xero.
- Calculate overtime, deductions and staff cost allocations.
- Manage workplace pension auto-enrolment and pension submissions.
- Ensure payroll records remain accurate and compliant.
Credit Control & Invoicing
- Produce customer invoices.
- Monitor outstanding accounts.
- Chase overdue payments professionally.
- Assist with cashflow management.
Office Management
- Oversee the smooth running of the office.
- Manage a small administration team.
- Maintain filing systems and company databases.
- Liaise with suppliers and negotiate competitive pricing.
- Proofread documents and company communications.
Administration & Business Support
- Support Directors and management with general administration.
- Maintain Microsoft Word, Excel and Access records.
- Produce meeting agendas, take minutes and distribute action notes.
- Maintain contract files and company records.
- Update client and supplier information.
Holiday Let Property Management
- Manage day-to-day holiday let operations
- Liaise with the holiday letting agent
- Respond to guest enquiries and resolve issues
- Coordinate cleaners and groundskeeper
- Manage utility accounts and service providers
- Oversee EV charger operation and maintenance
- Arrange property maintenance and repairs
- Monitor property-related costs and records
Onsite Health & Safety
- Coordinate onsite health and safety administration
- Maintain health and safety records and documentation
- Monitor compliance with health and safety procedures
- Arrange inspections, servicing and statutory compliance checks
- Support risk assessments and incident reporting
Insurance & Compliance
- Provide insurance documentation to clients.
- Assist with insurance renewals.
- Support statutory compliance across the business.
- Assist with ISO Quality and Environmental Management Systems (training provided).
Fleet & Asset Management
- Maintain service and MOT records for company vehicles and trailers.
- Coordinate servicing schedules.
- Manage company protective clothing and corporate uniform orders.
Skills & Experience
Essential
- Minimum 10 years' experience within a finance or accounts office.
- AAT Level 4 (minimum)
- Knowledge of using Xero for Accounting and Payroll. Be able to use NEST Pension for autoenrollment reporting.
- Excellent bookkeeping knowledge up to Trial Balance and be able to prepare accruals and prepayment journals into Xero in addition to payroll and VAT journals.
- Strong Microsoft Office skills, particularly Excel and Word.
- High level of accuracy and attention to detail.
- Excellent organisational and communication skills.
- Ability to prioritise workloads and meet deadlines.
- Full UK Clean Driving Licence.
- Right to work in the UK.
Working Hours
- 25-37.5 hours per week.
- Monday-Friday.
- Flexible working arrangements available by agreement.eg: School Hours
- Minimum 5 working days per week.
About You
You will be a proactive, dependable and highly organised professional who enjoys working in a varied role. You'll be comfortable managing multiple priorities, supporting senior management and ensuring financial and administrative processes run smoothly. You'll take pride in maintaining high standards, meeting statutory deadlines and helping the business operate efficiently.
If you are looking for a long-term role where your finance expertise and organisational skills can make a real impact, we'd love to hear from you.
Job Types: Part-time, Full-time
Pay: £26,000.00-£30,000.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
- Private medical insurance
- Sick pay
Ability to commute/relocate:
- Manchester M29 7JY: reliably commute or plan to relocate before starting work (required)
Work Location: In person
