The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.
Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.
The Maples Group looks to add a Cayman Islands based Information Services Executive to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.
Who We Seek
Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.
About the Role
Reporting to the Director of Information Services, the Information Services Executive is expected to provide clerical and administrative support to the Information Services team functions in all the offices of the Maples Group to ensure effective and efficient operation of the department.
Key responsibilities include:
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Assist the Director with acquisitions, accounts and departmental spending for specified offices
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Process the receipt and distribution of hard copy library items and manage the payment of relevant invoices under the supervision of the Director
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Assist the Director and Information Managers with the administration of online subscription resources
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Monitor and account for Information Services credit card expenditure
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Assist in the budget process by maintaining an ongoing record of department spending and producing estimated projected costs
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Produce daily press updates as well as practice-specific and client updates
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Update our correspondent lawyers database
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Profile and input know-how onto the firm's know-how system
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Organize and coordinate meetings and take minutes where required
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Undertake the update of all Cayman based legal texts which are of looseleaf format
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Any other relevant duties or projects as specified by the Director of Information Services
EXPERIENCE
What You Bring
In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses:
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5 years' prior secretarial experience in a professional office environment
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Effective prioritisation and organisational skills, experience with drafting legal documents, diary management, meeting scheduling, coordinating travel arrangements, taking, typing and distributing accurate minutes
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Ability to handle a large and varied workload, knowledge of Microsoft Office (including Word, Excel and PowerPoint) and Adobe are essential. Knowledge of iManage would be an advantage
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Familiarity with using a library management system would be useful
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Excellent written and verbal communication skills
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An ability to work under pressure with occasional requirement to work outside of contracted work hours is a necessity
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Ability to work collaboratively as part of a global team as well as using own initiative to work independently where appropriate
BENEFITS & REWARDS
The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:
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Comprehensive health coverage (medical, dental and optical)
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Competitive vacation packages
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Educational assistance and professional development programmes
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Savings or pension plan
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Life insurance
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Travel insurance
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Global mental wellness programme
- Sports clubs and social events
ABOUT MAPLES GROUP
Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.
You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.
Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with us before a decision is made. Further details will be provided at the time any conditional job offer is made.
Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.
