The Accounts Payable is responsible for maintaining accurate and timely processing of supplier invoices, ensuring all payments are made in accordance with company policies and supplier terms. The role supports the smooth operation of the accounts payable function and plays a key part in maintaining strong supplier relationships.
Duties will include:
Invoice Processing
Receive, match, code, and input supplier invoices into the finance system.
Reconcile invoices against purchase orders and delivery notes, ensuring accurate approvals.
Resolve invoice discrepancies and queries promptly.
Supplier Management
Maintain supplier records, ensuring data accuracy and compliance with internal controls.
Reconcile supplier statements regularly and follow up on outstanding items.
Respond to supplier enquiries in a timely and professional manner.
Payments & Reporting
Prepare and process weekly or monthly payment runs (BACS, cheque, electronic).
Support month-end processes, including accruals for unrecorded invoices.
Produce reports related to aged creditors and payment performance as required.
Compliance & Controls
Ensure all invoices and payments comply with company policies, delegation of authority, and audit requirements.
Assist in maintaining strong internal controls and supporting audit activities.
Team & Administrative Support
Skills Required:
Essential
Previous experience in an Accounts Payable or Purchase Ledger role.
Good understanding of accounts payable processes and invoice workflows.
Strong numerical skills and high attention to detail.
Proficient in Microsoft Excel and familiar with accounting systems.
Strong communication skills with the ability to handle supplier queries professionally.
Ability to work to deadlines and manage a high-volume workload.
Desirable
Experience using ERP/accounting software (D365 Business Central desirable, but not essential).
Knowledge of purchase order systems and 3-way matching.
Basic understanding of VAT rules relating to purchases.
Personal Attributes:
Organised and methodical approach.
Confident, proactive, and able to work independently or as part of a team.
Positive attitude and willingness to support colleagues.
Strong problem-solving skills and a mindset for continuous improvement.
