Joining Arup
Arup’s purpose, shared values and collaborative approach have set us apart for over 80 years, guiding how we shape a better world.
The Opportunity
We have an exciting opportunity for a Team Coordinator to support our Property Science and Industry portfolio in our North Geography, based in our Edinburgh office. The Team Coordinator plays a key role in supporting the smooth running of the team, providing day-to-day coordination and administrative support across both project and operational activity.
Prepare clear, high-quality documents and presentations in line with the Arup brand, including proofreading and editing for consistency and clarity, and drafting presentation materials using Microsoft Office tools Support work winning activities. Provide project and team support, including some level of diary management to Senior Leaders Coordinate team administration (e.g., holidays/absences and wellbeing touchpoints) and provide cover for colleagues during periods of leave Support new starters and leavers, coordinating induction activities to ensure a smooth onboarding experience. Organise team meetings and events, including diaries, meeting rooms, AV requirements and refreshments. Support appraisal administration and other people-process administration as required book travel and accommodation and support expense/booking processes, cover other Business Operations team members if/when appropriate use relevant in-house systems promote best practice within Business Operations.
Is this role right for you?
We are looking to speak to people who:
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Proven coordination/administration experience, ideally in a professional services or project environment
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Able to take ownership of tasks and see them through to completion, using initiative and sound judgement
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Strong written communication skills (e.g., minute-taking, drafting emails, producing clear documents)
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High attention to detail and pride in producing accurate, well-formatted outputs
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Excellent organisation and time management, with the ability to prioritise and juggle competing deadlines
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Professional, approachable and comfortable liaising with stakeholders at all levels
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Discreet and trustworthy when handling sensitive or confidential information
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Confident using Microsoft Office (especially Outlook and Excel, Word); strong experience with Teams, CRM/reporting tools, and learning platforms
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Desirable: Knowledge of CRM systems
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Desirable: Level 4 NVQ (or equivalent) secretarial/administrative qualification
Attributes & behaviours
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Builds strong, positive working relationship
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Demonstrates a continuous-improvement mindset and looks for better ways of working
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Self-motivated and resilient, with a practical, solutions-focused approach
What we offer you
At Arup, we care about each member’s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts. We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.
Different People, Shared Values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference.
Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Aslam Hussain ([email protected]) to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
