Job Overview
We are seeking a highly organised and detail-oriented Office Administrative Assistant to join our team. This role involves providing essential administrative support to ensure the smooth operation of daily office activities. The ideal candidate will possess strong computer skills, excellent communication abilities, and a proactive approach to task management. This paid position offers an opportunity to develop your administrative expertise within a professional environment.
Responsibilities
- Managing incoming calls with professional phone etiquette and directing enquiries appropriately
- Organising and maintaining files, records, and documentation in both physical and digital formats
- Performing data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks software
- Assisting with scheduling appointments, meetings, and managing calendars effectively
- Preparing correspondence, reports, and presentations as required
- Supporting the team with general clerical duties including photocopying, scanning, and mailing
- Ensuring office supplies are stocked and ordering replacements when necessary
- Handling basic bookkeeping tasks such as invoicing and expense tracking
Skills
- Proven office experience with a strong understanding of administrative procedures
- Excellent organisational skills with the ability to prioritise tasks efficiently
- Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and QuickBooks
- Strong typing skills with high accuracy for data entry tasks
- Good phone etiquette and clear communication skills
- Previous clerical experience is desirable but not essential; training will be provided for specific software tools
- Ability to work independently with minimal supervision while maintaining attention to detail
- Adaptability to a fast-paced environment with a proactive attitude towards problem-solving
This position is ideal for individuals seeking to utilise their administrative skills in a professional setting while gaining valuable experience. The role offers a supportive work environment where organisational excellence is valued.
Work Location: In person
