About us
The Joint Operations Family is a group of Medical Device companies based in Royal Wootton Bassett, founded in 2015. The businesses have grown rapidly and there is now a team of 80+ people managing a portfolio of innovative healthcare technologies used in hospitals throughout the United Kingdom, Ireland and Germany. The organisation views the quality and wellbeing of its people as a key element in its success.
About the Role
As MD & Allograft Purchasing & Inventory Administrator you will report to the Purchasing & Inventory Manager, and are responsible for maintaining inventory records, processing purchase orders, monitoring stock levels, and coordinating with internal and external suppliers to ensure the timely and cost-effective procurement of products and materials. The role supports operational efficiency by maintaining accurate stock control and purchasing processes.
The successful candidate will agree with and actively promote Joint Operations’ non-negotiable values;
Committed to patient care: We put clinicians and patients at the heart of everything we do
Ethical Integrity: We are honest and accountable for our actions and decisions
Excellence through collaboration: We aim to deliver excellence consistently and collaboratively
Innovation and adaptability: We see problems as opportunities to learn and improve
Open and honest communication: We are transparent and encourage communication that empowers performance
Inclusivity and kindness: We make each other feel welcome and valued within the Joint Operations culture
KEY RESPONSIBILITIES
Purchasing Responsibilities
· Raise and process purchase orders in line with company procedures.
· Monitor supplier performance, delivery schedules, and lead times.
· Resolve issues relating to orders, deliveries, shortages, and invoice discrepancies.
· Liaise with internal departments to understand purchasing requirements and priorities.
· Support cost-saving initiatives and continuous improvement activities.
· Ensure compliance with procurement policies and budget controls.
Inventory Management Responsibilities
· Maintain accurate inventory records within the stock management system.
· Monitor stock levels and replenish inventory to avoid shortages or overstocking.
· Support stock counts, cycle counts, and inventory audits.
· Investigate and reconcile stock variances.
· Manage goods receipt processes and ensure inventory is correctly booked into stock.
· Monitor slow-moving, obsolete, and excess inventory.
· Coordinate stock transfers between locations as required.
Administrative Responsibilities
· Maintain accurate purchasing and inventory documentation.
· Generate reports on stock levels, purchasing activity, supplier performance, and inventory accuracy.
· Process goods received notes.
· Respond to internal enquiries relating to orders, deliveries, and stock availability.
· Update and maintain ERP/MRP systems and databases.
Key Skills & Competencies
· Strong organisation and attention to detail.
· Excellent administrative and data-entry skills.
· Proficiency in Microsoft Excel and inventory management systems.
· Good numerical and analytical skills.
· Strong communication and supplier relationship management abilities.
· Ability to prioritise workloads and meet deadlines.
· Problem-solving and decision-making skills.
· Knowledge of purchasing, supply chain, and inventory control processes
Job Types: Full-time, Permanent
Pay: From £27,000.00 per year
Benefits:
- Company events
- Free parking
- Private medical insurance
Ability to commute/relocate:
- Swindon SN4 8SY: reliably commute or plan to relocate before starting work (required)
Education:
- A-Level or equivalent (preferred)
Experience:
- Inventory or purchasing Administration: 1 year (preferred)
Work Location: In person
