Based in the heart of the Hamble River with the Solent on our doorstep, we are one of the world’s finest yacht clubs with a sailing area to match. At the Royal Southern we pride ourselves on our superb Clubhouse and facilities, vibrant social calendar, a dedicated staff team who work around the clock to make every Member and guest feel welcome, and our ability to run world class events time and time again.
We are currently seeking a dynamic and highly organised Events Coordinator to join our dedicated team.
About the role
You will be responsible for planning, promoting, and delivering a diverse range of events – from high-profile regattas and corporate functions to club socials and private celebrations. You will play a key role in maintaining the Club’s excellent reputation for hospitality and seamless event execution.
Key Responsibilities
Event Planning & Delivery
○ Develop, manage and deliver a year-round calendar of events.
○ Liaise across Club teams, members, suppliers and clients to ensure the utmost co-ordination and collaboration.
○ Oversee event logistics including bookings, staffing, and equipment.
○ Manage budgets and maintain effective cost control.
○ Lead the execution of events and activations, acting as the main point of contact and ensuring a positive experience.
Promotion & Marketing
○ Create compelling promotional campaigns for events across digital, print, and social media.
○ Produce event collateral such as invitations, posters, and programmes.
○ Manage content updates for the Club’s website and newsletters relating to events.
Member Engagement & Communication
○ Maintain excellent communication with members regarding upcoming events and Club activities.
○ Respond promptly and professionally to event inquiries and feedback.
○ Follow requirements and guidance on events prioritisation and positioning of the Club as a host.
Technology & Administration:
○ Use event management and CRM software to organise and track events.
○ Produce reports, maintain accurate records, and support financial reconciliation.
○ Demonstrate high proficiency in Microsoft Office (Word, Excel, PowerPoint) and marketing tools (e.g., Mailchimp, Canva, social media platforms).
About you
● Proven experience in event coordination, ideally within a hospitality, club, or sports environment.
● Strong promotional and marketing abilities with a creative flair.
● Excellent organisational and multitasking skills, with meticulous attention to detail.
● Confident communicator with a professional and engaging manner.
● Technically proficient with a high level of computer literacy.
● Ability to work under pressure and manage multiple priorities including with multiple stakeholders.
● Flexibility to work regular evenings and weekends.
Why Join Us?
● Be part of a prestigious and historic club with a forward-thinking outlook.
● Work in a stunning waterfront location in a friendly and passionate team.
● Join a friendly, supportive team
Pay: £30,000.00-£34,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Discounted or free food
- On-site parking
Ability to commute/relocate:
- Hamble-le-Rice SO31 4HB: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you require visa sponsorship to work?
Experience:
- Events management: 3 years (required)
Licence/Certification:
- Food Hygiene Certificate (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
