The Post
Following a successful application to the Scottish Funding Council for additional funding, Scotland’s Community of Access and Participation Practitioners (SCAPP), has an exciting opportunity for a part-time Communications and Administration Assistant to join the team.
The role will provide administrative and communications support to the SCAPP Development Manager and SCAPP Learning and Development Coordinator, helping to organise, promote and deliver SCAPP’s professional learning opportunities for the widening access and participation sector in Scotland, and supporting the administration of SCAPP’s steering and working groups.
You will report to the SCAPP Learning and Development Coordinator.
This is a part time hybrid role (Stirling Campus/home and at event locations as required).
Additional Information
Continuation of the post after 31 July 2027 would be subject to renewal of annual funding from the Scottish Funding Council.
Flexibility with working hours will be required on occasion to suit business needs e.g. to support scheduled events.
Occasional travel may also be required for events, including, on rare occasions, attendance at evening activities or overnight stays for multi‑day events.
Description of Duties
- Undertake administrative tasks associated with the organisation, promotion and delivery of all SCAPP’s activities (both online and in person)
- Collate, prepare and proofread content for the newsletter, website, Linked In and other SCAPP communications
- Schedule meetings of all SCAPP’s Steering Group and working groups, including booking rooms, arranging catering and AV requirements, and taking accurate minutes
- Update and maintain membership records
- Support the promotion and processing of organisational subscriptions
- Use financial systems to create purchase orders, process invoices, and carry out other routine financial transactions
- Undertake any other duties and responsibilities, commensurate with the grade of the post, as directed by line manager or SCAPP Development Manager
Essential Criteria
- Educated to HNC/HND level (SCQF level 7/8) with experience in a relevant role or substantial equivalent experience in an administrative role
- Experience of organising and supporting events, workshops or training activities, including online delivery platforms and in-person logistics
- Experience preparing and proofreading stakeholder communications
- Experience of maintaining accurate records
- Experience scheduling meetings, preparing agendas and taking minutes
- Experience of basic financial administration processes, including raising purchase orders and processing invoices
- Experience working collaboratively within a team but with the ability to work independently
- Proficient in the use of Excel, Word, and Outlook and ability to learn new software quickly
- Excellent communications skills, both verbal and written
- Excellent administrative and organisation skills with good attention to detail, and ability to maintain high levels of accuracy
- Friendly, approachable and professional manner
- Solutions-focused and able to take the initiative
- Ability to build positive working relationships
- Ability to be discreet and maintain confidentiality
Desirable Criteria
- Knowledge of widening participation, professional learning and/or the Scottish further and higher education context
- Experience of updating a website
Additional Information
Part time (50%FTE)
Fixed term until 31 July 2027
Grade 5: £26,707 - £29,588 p.a. pro-rata
The closing date for applications is midnight on Wednesday 19 August 2026.
Interviews are expected to take place on Monday 7 September 2026.
There is an expectation that work will be undertaken in the UK.
This role is not eligible for sponsorship. Applicants require to have existing right to work in the UK.
The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.
About Us
SCAPP is Scotland's professional network for widening access and participation practitioners, supporting the development of knowledge, skills, evidence-informed practice and professional standards across the sector.
Our project team of two provides opportunities for professional learning, networking, collaboration and evidence-informed practice to our 950 members. We work closely with further and higher education institutions, public and third sector organisations, and other partners, including Scotland’s Commissioner for Fair Access.
Our work supports Scotland's widening access agenda and the Scottish Government's target for students from the 20% most socio-economically deprived areas (SIMD20) to represent 20% of higher education entrants by 2030. Through our learning opportunities, networks and resources, we strengthen the knowledge, skills and professional practice of those working to improve access, participation and student success across Scotland.
SCAPP is funded by the Scottish Funding Council and hosted at the University of Stirling.
Further information about SCAPP can be found at www.fairaccess.scot
The University
The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe. Driven by our mission to be the difference, we are addressing real issues, providing solutions, and helping to shape society.
The University has more than 17,500 students globally and employs 1,500 staff, with more than 140 nationalities represented within our community. Our campus environment is ranked first in the UK and top 10 in the world, and our sports facilities rank first in the UK and second in the world (International Student Barometer 2024, wave two), reflecting our long-standing designation as Scotland’s University for Sporting Excellence.
We were shortlisted for University of the Year 2024 at the Times Higher Education Awards and are proud holders of a Silver institutional award from the Athena Swan Charter, in recognition of our commitment to advancing gender equality. We have an overall five-star rating in the QS Stars University Ratings and are ranked top 30 in the UK for postgraduate teaching and learning (Postgraduate Taught Experience Survey 2024). In recognition of our excellence in business education, we are accredited by AACSB International.
Eighty-seven per cent of our research has an outstanding or very considerable impact on society, with more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021), and we are ranked among the top 100 institutions in the world for our contribution to meeting 10 of the 17 UN Sustainable Development Goals. We have twice been recognised with a Queen's Anniversary Prize; for our Institute for Social Marketing and Health (2014) and our Institute of Aquaculture (2019).
Alongside partners, the University spearheads the £214 million Stirling and Clackmannanshire City Region Deal – which will deliver three major University-led projects: the National Aquaculture Technology and Innovation Hub, Scotland’s International Environment Centre, and the Intergenerational Living Innovation Hub. We are also a central partner in the Forth Valley University College Health Partnership.
www.stir.ac.uk @stiruni
Job Reference: SERV02107
