We are looking for an outstanding Office Admin to join the BTL family at our Support Office in SELSEY.
Please apply via our careers website: jobs.between.co.uk
As an Office Admin for HR & Internal Supplies, you will provide all round administrative support to the business and especially focussing on the areas of HR Admin, the replenishment of internal supplies for both our Stores and Support Office, reconciliation of records as well as some general Admin.
About Us
- A multi-award-winning lifestyle family business with 19 stores across the South East, specialising in beautiful, inspiring gifts, cards and books for friends, family and your home
- We are loved for our difference
- We know that family matters
- We understand the importance of work-life balance
- We celebrate the joy of giving
About You
- Computer literate, confident and able to input data quickly and accurately
- Organised, precise and committed, with a desire to continuously learn and grow
- Systems experience and proficient in MS Excel, in-house training will be given for our HR system, EPOS and Google Workspace systems as required
- Strong interpersonal communication and presentation skills with a happy and positive personality
The Role
Assist with the smooth operation of our Cloud HR system and Payroll:
- Keep staff records up-to-date and accurate on our HR system
- Create required vacancies and list them on our recruitment website
- Process new starters onto the system and liaise with Payroll
- Process leavers off the system and archive records
- Issue and send out name badges and starter paperwork
- Process employment reference requests
- Ensure periodic Right-to-Work and other time limited procedures are completed
- Maintain accurate staff clocking facility on our EPOS system
- Ensure Holiday records are set up and processed correctly
- Keep various HR Spreadsheets updated
- Keep Head Office & Warehouse Timesheets accurately completed
- Check accuracy of Store Timesheets
- Assist in the monthly Payroll Processing procedure
- Ensure Sickness and other Absence records are accurate
- Prepare Monthly Payroll Information Sheet and issue new Timesheets for all staff
- Ensure any staffing issues and queries are passed on to the appropriate Director regularly
Support our Stores by replenishing internal requirements:
- Ensure replenishment requests for in-house use products are fulfilled by the Warehouse on time
- Order and receive-in store replenishment products like cleaning materials, Ink cartridges, Stationery, etc
- Exception reporting on store replenishment
- Re-order and distribute Postage stamps for stores (for sale to the public)
- Oversee store replenishment requests and investigate any exceptions, report to Management
General Admin:
- Assist with answering phones
- Assist with opening and distributing of postal mail internally
- Assist with preparation of outgoing postal mail
- Assist with general filing
- Receive in and log charity cash from stores
- Liaise with local Charities to collect discontinued stock from our warehouse
- Print and check off Supplier Statements against our accounting system
- Reconcile Store payment records against our EPOS system
- Ensure all Fire Extinguishers and Aircon systems in the company are serviced on time
- Ensure company vehicles are taxed, serviced and MOT’d on time
- Answer web and other customer queries and deal with any urgent requests from our Stores
- Generate and provide required reports for weekly Management Meetings
The above list is subject to change and further additions may be made from time to time.
Location, Rewards and Benefits
- Monday to Friday, 9:00am to 5:30pm
- Competitive salary, depending on experience
- Paid holiday entitlement of 5.6 weeks pro rata (incl. Bank Holidays)
- 25% Staff Discount
- Free Parking and a happy and stimulating working environment with plenty of opportunity to add to your skill set
Job Type: Full-time
Pay: £28,000.00 per year
Benefits:
- Casual dress
- Company pension
- Employee discount
- Free parking
- On-site parking
Ability to commute/relocate:
- Chichester PO20 0AY: reliably commute or plan to relocate before starting work (required)
Work Location: In person
