Vacancy: Business Administrator (40-hours per week, full time)
Payrate: £12.80 - £13.77 per hour (dependent on experience)
Location: Buckfastleigh and Plymouth (required at both sites)
About Us:
We are at SWIS are a dynamic and forward-thinking organisation dedicated to making a positive impact on the lives of the young people we support. As we continue to expand our reach and impact, we are looking for a motivated and proactive Business Administrator to join our team.
Job Description:
As our Business Administrator, you will play a vital role in supporting the Managing Director and Service Managers with day-to-day activities while providing essential administrative support to various departments. This position offers an exciting opportunity for career progression within a vibrant and progressive organisation.
Key Responsibilities:
- Answering the telephone and taking messages.
- Ordering office supplies.
- Provide general administrative support to Senior management team.
- Assisting with financial administration including credit control.
- Assist in the processing and monitoring of online DBS applications and support with the administration of the DBS process within SWIS.
- Provide administrative support for the safer recruitment process and DBS procedures.
- Create and update office databases to reflect SWIS’ compliance with safer recruitment processes.
- Assist with audits of safer recruitment practice and procedures.
- Attend any necessary training to ensure up-to-date knowledge on safer recruitment practices and procedures.
- Assist with collating monthly reports.
- Assist with preparation of presentations, newsletters, and other documentation.
- Maintaining registers, inventories, and trackers.
- Minute taking.
- General document control activities.
- Maintain office diary including meeting rooms.
- Schedule / undertake fire equipment checks & tests when appropriate.
- Organise transport and accommodation.
- Arranging & coordinating events.
- Support & contribute to our sustainability and social value goals.
- Keep safeguarding of the young people we work with as a paramount practice.
- To be responsible for maintaining safe working practices for oneself and young people and to be aware of risk assessment and Health and Safety Guidelines.
- To participate in training as requested.
- To demonstrate and promote anti-discriminatory attitudes and inclusive behaviour
Person Specification:
- Positive Attitude: Display a cheerful and optimistic demeanour to create a welcoming environment for children visiting the office.
- Passion for Customer Service: Show a natural inclination toward delivering excellent customer experiences.
- Organisational Skills: Strong attention to detail and the ability to manage multiple tasks effectively.
- Communication Skills: Excellent written and verbal communication skills to interact with internal teams and external stakeholders.
- Tech-Savvy: Comfortable using computer systems and software for data management and communication.
- Adaptability: Willingness to learn and grow in a dynamic and fast-paced work environment.
- Team Player: Ability to collaborate effectively with colleagues and other stakeholders.
- Confidentiality: Recognize when information needs to remain confidential and understand the reasons why.
- Travel: Able to reliably travel to and from the office every day.
Qualifications Needed for this Role:
- GCSEs in Maths and English, Grade C/4 or above.
If you are passionate about making a positive impact and possess the skills and attributes outlined in the person specification, we encourage you to apply for this exciting opportunity. Join our team and contribute to the meaningful work we do every day.
To apply, please submit your CV and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role.
SWIS are committed to safeguarding and promoting the welfare of all. The successful applicant will be subject to an Enhanced DBS check and satisfactory references before commencing work in line with our ‘safer recruitment’ policies.
**SWIS provide employees with 'Employee Assistance Programme' which provides employee wellbeing as priority. This 24-hour services gives our team access to legal and financial advice, counselling, online Cognitive Behavioural Therapy, and more. Our team and their dependants have access to reliable medical advice with OnDemand GP services. Cut waiting times and admin with GP video consultations and prescriptions sent directly to local pharmacies. Our employee discounts help your money go further as you can access hundreds of retail discounts including grocery e-vouchers for online and in-store use including activities and holidays**
Job Types: Full-time, Permanent
Pay: £12.80-£13.77 per hour
Benefits:
- Company events
- Company pension
- Employee discount
- Free parking
- Life insurance
- On-site parking
Application question(s):
- Are you happy to drive to, and be based at both our offices in Buckfastleigh and Plymouth?
- Do you require sponsorship in order to consider this position?
- Please can you attach a cover letter, stating your reasons for applying and your suitability for this role?
Licence/Certification:
- driving licence and your own vehicle (required)
Work Location: In person
