KEY RESPONSIBILITIES:
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Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
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Uploading / Downloading project documents to client Document Control System.
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Uploading / Downloading documents to Asite VVB Document Control Management portal.
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Maintaining Document Control register, TQ and RFI register.
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Recording, checking and tracking all incoming and outgoing project documents.
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Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
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Placing requisitions on SAP
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Reconcile Delivery Notes with purchase orders
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Compiling site timesheets and reconciliation against clocking system to issue to accounts for payments.
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Single point for all Timesheet, time and attendance related queries
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Regular updating of time and attendance using information from timesheet provided.
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Updating Staff Register, Training Matrix etc.
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Monitoring of Site Stationery.
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Photocopying, scanning, encapsulating documents.
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Monitor Site Holidays/Absence records and liaison with HR department
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Updating & maintaining records of staff holidays, sickness and absence and other project records.
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Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary
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Filing and archiving various paperwork
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Typing (Letters, memos, e-mails, meeting minutes and reports etc.)
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Providing full secretarial and administrative support to Project Team
REQUIRED EXPERIENCE:
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Have an experience in Document Control and different DMS (Document Management System)
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Desire and commitment to work within the construction environment.
WHAT WE OFFER:
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Competitive salaries and yearly appraisals
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Travel expenses to locations outside of your contracted location
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Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools
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3 x Life Assurance covered under the VVB Group Life Assurance scheme
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Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP, plus health assessment
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Pension Scheme (4% ER and 5% EE)
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25 days holiday + bank holidays
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Training and Development Opportunities
Our vision is to deliver sustainable Mechanical, Electrical and Telecommunication engineering solutions for our clients, our people and our environment.
Our ethical approach assures:
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Customer-centric self-delivery, thanks to a unique combination of Tier 1 industry knowledge and Tier 2 agility.
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A values-driven, partnership approach that ensures we make the ethical decision, always.
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True sustainability that’s actively considered and built into the design phase of projects.
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