Location: Cowie, Stirling
Contract: Temporary
The Finance Assistant will support the effective day-to-day operations of the finance function, with a primary focus on Accounts Payable. The role is responsible for ensuring accurate and timely processing of invoices, payments, and supplier records, while providing administrative support across the wider finance team.
- Process supplier invoices accurately and in a timely manner
- Upload, code and manage invoices received via email
- Post bank payments and direct debits
- Process employee expenses in line with company policy
- Carry out invoice matching, coding, and pending/unpending activities
- Act as a first point of contact for supplier queries, responding promptly and professionally
- Review and reconcile supplier statements
- Set up and maintain supplier accounts, including vendor forms and supporting documentation
- Monitor and resolve remittance queries, including bounced emails
- Support weekly payment runs, including manual and foreign currency payments
- Post and reconcile payment batches
- Investigate and resolve unallocated cash items
- Reconcile invoice records to internal systems (e.g. pended lists and document storage systems)
- Maintain accurate financial records and supporting documentation
- Support audit activity, including preparation of documentation (e.g. HMRC audits)
- Manage incoming post, including opening, sorting and scanning invoices
- Provide administrative support across the finance function as required
- Assist with monthly finance tasks, including journals, adjustments and credit balance reviews
- Strong attention to detail and accuracy
- Good organisational and time management skills
- Proactive and willing to learn
- Strong communication skills
- Team player with a flexible approach
- Ability to handle confidential information with integrity
The role is based on a manufacturing site and requires compliance with site safety rules and the wearing of appropriate PPE (training provided). Some flexibility may be required to meet business needs.
