Hours: Full time ( Monday - Friday 10AM -6PM)
Salary: £30,000.00 - £35,000.00 Plus Travel Expenses
Location: Office Based with the ability to travel when required
Reporting to: Operations Manager
About the Role
We are looking for a proactive and highly organised Property Assistant Manager to support the smooth running of our property operations both residential and commercial properties.
This is a key role within the business ensuring our properties remain safe, functional, and welcoming for the individuals who live in them.
You will work both independently and as part of a wider team, coordinating maintenance, carrying out property audits, and supporting the setup and transition of properties.
If you enjoy a varied role, have strong attention to detail, and thrive in a fast‑paced environment, we’d love to hear from you.
Key Responsibilities
Operational Support
- Act as the first point of contact for new maintenance requests, assessing and recording details accurately.
- Plan and coordinate contractor visits for routine and urgent works.
- Maintain clear, organised records of communications, schedules, and actions.
Property Management
- Carry out weekly on‑site property audits using detailed checklists.
- Produce and distribute audit reports, ensuring follow‑up actions are completed.
- Assist with setting up new properties, including sourcing and arranging furniture and essential items.
- Support property closures, documenting repairs and managing turnaround for future use.
Administrative Duties
- Prepare reports relating to maintenance, audits, and contractor performance.
- Support procurement activities linked to property needs.
- Maintain accurate records in line with company procedures and data protection requirements.
Key Skills & Competencies
- Experience in administrative or coordination roles (property/operations background desirable).
- Excellent organisational and time‑management skills.
- Confident communicator, able to liaise with contractors, colleagues, and management.
- Strong problem‑solving skills with the ability to work independently.
- High attention to detail, particularly when preparing reports and checklists.
- Comfortable using digital tools (Excel, Word, mobile apps, reporting systems).
Essential Requirements
- Full UK driving licence and access to your own vehicle.
- Willingness to travel between properties as required.
- Demonstrated experience carrying out property coordination, facilities support, or similar operational duties with minimal supervision.
- Confident in managing property‑related tasks from start to finish, including problem‑solving and liaising with contractors.
- Strong understanding of property standards, safety expectations, and operational processes gained through previous relevant roles
- Experienced managing serviced offices
Desirable
- Experience in property maintenance or facilities coordination.
- Familiarity with property management or project management processes and operations
Why Join Us?
At UMS Commercial Group we take pride in creating safe, comfortable, and high‑quality environments for our residents. You’ll be joining a supportive team where your work genuinely makes a difference every day.
Pay: £30,000.00-£35,000.00 per year
Benefits:
- Company events
- Company pension
- Employee discount
- Free parking
- Health & wellbeing programme
Work Location: In person
