Administrator
Company Overview
Utility Site Solutions is a leading provider of operated vacuum excavation and road sweeper equipment to the construction and utilities industries. Based in Birmingham, we are uniquely positioned to serve the West Midlands to solve sweeper and excavation projects. Our cutting-edge fleet of sweepers and vacuum excavation trucks offers the flexibility to work on a wide range of projects. We are fully invested in the growth of our business and are keen to bring on board top talent to support our growth. When our people grow, our business grows with it.
Summary
As Office Administrator, you’ll be the backbone of our office operations -ensuring everything runs smoothly behind the scenes. You’ll support on finances, manage administrative processes, handle customer and supplier communication, and maintain essential records and systems.
Key Responsibilities
- Manage day-to-day administrative duties including filing, document management, post, and correspondence.
- Act as a point of contact for clients, suppliers, and visitors.
- Support the wider team with documentation, and communication.
- Maintain accurate records of purchase orders, delivery notes, and invoicing.
- Managing purchases of office supplies and support basic procurement for services, or products.
- Liaise with external accountants (e.g. invoice tracking, expenses, VAT).
- Assist with marketing and HR admin as required (e.g. onboarding documents, social media support).
- Maintain a tidy and well-organised office environment.
- Provide excellent phone etiquette when communicating with clients
- Support team members with clerical tasks to enhance productivity.
Requirements
Essential
- Proven experience in an administrative, financial or clerical role.
- Ability to work independently
- Strong organisational and time management skills, with attention to detail
- Proficiency in · Microsoft Office (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Ability to multitask and work independently in a dynamic environment
- Friendly, professional, and team-oriented attitude
Desirable
- Experience in construction, transport or engineering administration
As this role is full time on-site, we do offer flexibility of the 40 working hours per week between 6am - 6pm Monday to Friday.
The working location is not accessible via public transport therefore you must have your own transport
Salary - £26,000 - £30,000 dependent on experience
What we offer:
- Competitive salary and pension scheme
- Supportive, friendly working environment
- Opportunities for development and training
- Flexible working options (where appropriate)
- A role where your organisational skills will make a real impact
Pay: £26,000.00-£30,000.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
Application question(s):
- Do you have access to your own transport as the work location is not accessible via public transport?
- This role would be based in a working yard within a working office container, could you please confirm you are happy with this working environment?
Experience:
- Administrative: 2 years (preferred)
Work Location: In person
