Who are we?
Together, we are live.
Universal Live is a full-service technical solutions provider to the live event industry. We provide equipment and support to live event clients including Event Management and Production Companies throughout the UK, Europe and beyond.
We are a single source of all disciplines of audio, light, vision, scenic, power and content. We offer a complete support service from conception to delivery of any event. Our services include content creation, 3D visualisations, VR experiences, creative concept ideas and interactive technology.
As an employee, you’ll work alongside a dedicated team of professionals with a commitment to deliver great events and have some fun along the way.
www.universal-live.com
You will also undertake the same duties for our sister company, Universal AV Services Ltd. This is an award-winning audio-visual integration specialist that specialises in communication solutions. We serve the Education sector, particularly Universities, together with corporate sector.
www.uniav.com
What will you do?
As part of our Group Finance Team, you will play a key role in supporting the successful delivery of live events and installations by coordinating the payment of purchase invoices and collection of unpaid sales invoices, whilst ensuring our systems and information remain accurate and up to date.
Working closely with all other teams, you will help ensure that every department is supported with the right resources, at the right time, and that all associated reporting and administration is completed accurately and efficiently.
This is a fast-paced role that requires excellent organisational skills, strong attention to detail and the ability to manage multiple priorities across a wide range of duties.
Key Responsibilities include, but are not limited to:
Purchase Ledger
- Input all approved invoices across all three ledgers
- Reconcile balances to Supplier Statements requesting copy invoices if required.
Payment Runs
· Pay all invoices in line with Group Policy
· Process Weekly and Monthly Payment Runs
- Take advantage of all settlement discounts offered
- Seek approval of drafted payment runs
- Upload authorised payment runs into the Banking Software
- Issue supporting remittances
- Maintain the short- term cash flow spreadsheet
Invoicing
· Raise weekly and monthly Venue Support sales invoices
Company Credit Cards
· Download the monthly statements
· Match the receipts to the statements and flag any unusual expenditure
· Post to Sage and maintain the information logs
Debt Collection
· Weekly review of overdue invoices, chasing customers as necessary
· Escalating any debts if necessary
Petty Cash
· Post any receipts and periodically count the balances and reconcile the balances to Sage.
Communication & Team Support
- Answer the general switch board phone calls and redirect calls as necessary.
- Build positive working relationships with customers, suppliers and internal teams.
- Communicate clearly and professionally with all stakeholders.
- Support colleagues across the business to ensure projects are delivered successfully and efficiently.
What you need to do it:
The successful candidate will be highly organised, detail-focused and capable of managing multiple tasks and priorities in a fast-moving environment. You will be comfortable working with business systems, confident communicating with a variety of people and able to take ownership of your workload.
Essential Skills & Experience
- Excellent organisational skills and attention to detail.
- Strong administrative and time management skills.
- Ability to manage multiple tasks and priorities simultaneously.
- Strong communication and interpersonal skills.
- Confident using IT systems and Microsoft Office applications.
- Ability to learn and work accurately within new software systems.
- Proactive approach to chasing information and ensuring tasks are completed.
- Ability to work both independently and as part of a team.
- Calm and professional approach when working under pressure and to tight deadlines.
- Hard-working, reliable and enthusiastic attitude.
Desirable Skills & Experience
- Experience in an administrative role.
- Experience within an office environment.
- Experience of Sage 50 preferred but not essential.
Full training will be provided on our systems and processes, including Sage and HireTrack.
The small print:
· This is a permanent full-time post commencing as soon as possible
· There is a probation period of six months
· This is a full-time post with occasional evening and weekend working, for which overtime will be paid
· Basic hours of work are normally 08:30-17:00 with a 30-minute lunch break
· Salary for this post is dependent on experience and on completion of probation
· The holiday leave year runs from 1 January to 31 December. Holiday entitlement for full-time employees is 23 days per annum, including three days between Christmas and New Year, plus bank holidays, and rises with length of service
Pay: £25,420.00-£27,000.00 per year
Benefits:
- Casual dress
- Company events
- Cycle to work scheme
- Employee discount
- Free flu jabs
- Free parking
- Health & wellbeing programme
- On-site parking
Experience:
- Sage 50 Accounting: 1 year (required)
- Purchase Ledger: 1 year (preferred)
Location:
- Keighley BD21 5AL (preferred)
Work Location: In person
