About Us
VX3 is a specialist sportswear brand that designs and delivers bespoke playing kits for sports teams, educational institutions, and organisations across the UK. We’re also proud to run our own direct-to-consumer retail business.
About the Role
As we continue to grow, We are looking for an organised, proactive and reliable General Office Assistant to join the team at VX3.
This is a varied role providing administrative support across the business and assisting with the day-to-day running of the office and facilities. The role will also take responsibility for the day-to-day administration and coordination of Health & Safety, with support and oversight from the HR & Projects Manager.
In addition, the role will provide some administrative support to the Finance team, primarily through data entry and maintaining accurate records.
The role would suit someone who enjoys variety, is highly organised and is comfortable taking ownership of tasks and ensuring they are followed through to completion.
Key Responsibilities
General Office & Facilities
- Support the general day-to-day running of the office and workplace.
- Manage ordering of office supplies, PPE, workwear and other business requirements.
- Arrange employee travel, hotels and accommodation when required.
- Liaise with suppliers and contractors and coordinate routine maintenance and repairs.
- Assist with general administration, staff events and ad-hoc business projects.
Health & Safety
- Take ownership of the day-to-day Health & Safety administration and record keeping.
- Maintain Health & Safety checks, schedules, risk assessments and relevant documentation.
- Carry out routine workplace checks and follow up any outstanding actions.
- Maintain accident, incident, training and compliance records.
- Coordinate routine inspections, servicing and Health & Safety training.
- Liaise with managers, contractors and external providers on Health & Safety matters.
- Identify and escalate any significant Health & Safety concerns to the HR & Projects Manager.
Finance Administration
- Provide administrative support to the Finance team.
- Carry out accurate data entry.
- Process and organise financial documentation as required.
About You
We are looking for someone who:
- Is organised, reliable and has excellent attention to detail.
- Is proactive and comfortable taking ownership of tasks.
- Is confident working independently and managing different priorities.
- Has good written and verbal communication skills.
- Is confident using Microsoft Office, particularly Outlook, Word and Excel.
- Is comfortable working with spreadsheets and carrying out accurate data entry.
- Is willing to get involved in different areas of the business as required.
Experience & Qualifications
Previous office or administrative experience would be beneficial.
Previous Health & Safety experience or qualifications would be advantageous but are not essential, as training can be provided for the right candidate.
Working Pattern
This is a permanent part-time position working 3 days per week, Thursday and Friday and one other weekday of choice.
The salary range is £26,500–£28,000 full-time equivalent, with the actual salary paid pro rata based on the agreed part-time hours.
Why VX3?
- Be part of a fast-growing, passionate sportswear brand
- Work with like-minded people who care about sport, performance, and customer experience
- Learn and grow in a supportive team with real opportunities to progress
Pay: £15,900.00-£16,800.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Employee discount
- Free parking
- On-site parking
Work Location: In person
