At Howells, we combine a fresh and forward-thinking approach with a client-focused, local feel to deliver a range of award-winning, quality services.
Working within our Auctions team, you will provide high-quality administrative support to fee earners, contributing to the smooth running of transactions and ensuring exceptional service is delivered to clients at all times.
You will be responsible for:
- Supporting fee earners with the administration of residential and commercial property transactions conducted by auction, ensuring matters progress efficiently and key deadlines are met.
- Assisting with client onboarding, including obtaining instructions, carrying out identity verification and anti-money laundering (AML) checks, and reviewing source of funds and gifted deposit information.
- Preparing and issuing legal correspondence, documents and forms using the firm's case management system.
- Drafting and preparing legal documentation, including transfer deeds, completion statements and other transaction-related documents under supervision.
- Assisting with the exchange and completion process for auction sales and purchases, ensuring all required documentation is in place.
- Preparing, reviewing and collating auction legal packs, including title documents, searches, property information forms, special conditions of sale and supporting legal documentation.
- Opening, maintaining and closing client files in accordance with firm procedures and regulatory requirements.
- Acting as a key point of contact for clients, estate agents, auction houses, solicitors and other third parties, responding to enquiries in a professional and timely manner.
- Providing regular updates to clients and stakeholders on the progress of matters and escalating issues to fee earners where appropriate.
- Ensuring client records, correspondence and legal documents are accurately filed and maintained in both electronic and paper formats.
- Assisting with post-completion administration and ensuring all relevant documentation is processed and stored correctly.
- Delivering a high standard of client care and contributing to a positive client experience throughout the transaction.
- Liaising with colleagues across the firm to obtain information, resolve queries and support the smooth progression of matters.
What We're Looking For:
- Proficient in Microsoft Word and Excel.
- Strong attention to detail.
- Team oriented.
- Able to work to deadlines, prioritise own workload effectively under pressure and manage conflicting priorities.
- Proactive and determined.
- Able to progress tasks using own initiative, seeking guidance and input from others where appropriate.
- Strong communicator.
- Highly organised and able to prioritise workloads.
- Able to cope with changing levels of work.
- A flexible approach and can-do attitude.
What you will receive:
- Competitive Salary
- Annual Leave: Enjoy a minimum of 23 days each holiday year, plus bank holidays and extra time off to unwind, including an additional personal day, a day off for your birthday, and a discretionary paid day during the Christmas break.
- Annual Leave Purchase Scheme: Option to buy up to 3 extra days of leave annually to support your work-life balance.
- Gym Discounts: Access discounted memberships to help you stay active and healthy.
- Growth & Development: We’re invested in your career with opportunities for learning and advancement.
- Milestone Recognition: Celebrate your dedication with recognition and awards for key milestones.
- Events: Take part in various networking, corporate, and charity events throughout the year.
- Refer a Friend Scheme: Get rewarded for referring talented friends and connections to join the team
- Discounted Childcare: Benefit from an agreed discounted rate at a nearby nursery, helping to make childcare more affordable and convenient.
Successful candidates will be subject to a basic or enhanced DBS disclosure dependent on the role. Permanent employment is conditional on having a satisfactory DBS check. You will therefore be asked to disclose any unspent convictions during the recruitment process.
Job Type: Permanent
Benefits:
- Additional leave
- Company events
Ability to commute/relocate:
- Cardiff CF24 0EL: reliably commute or plan to relocate before starting work (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
