Key Outputs and Accountabilities
- To process and record all incoming invoices from suppliers and vendors, verifying the accuracy of these invoices and ensuring they receive the necessary approvals.
- To raise purchase orders in a timely and organised manner, ensuring that all invoices are attached to a purchase order.
- To prepare and schedule payment runs to suppliers, operating within payment terms.
- To reconcile delivery notes and supplier statements.
- To set up new suppliers and maintain communication with existing suppliers to address any discrepancies in invoices, resolve payment issues and maintain positive relationships.
- To maintain the purchase ledger through accurate and up-to-date records, ensuring that invoices, receipts, and other relevant documentation are filed appropriately for auditing purposes.
- To process and reimburse employee expenses in line with the company’s expenses policy.
Person Specification
Essential
- Experience of using Sage Intacct.
- Experience of working within an SME environment.
- A personable, ‘can-do’ attitude.
- Excellent communication skills, both written and verbal.
- Recent all-round experience in a busy finance function, being flexible and reliable in a fast-moving and demanding environment.
- Excellent attention to detail.
- Thorough understanding and experience of financial procedures.
- Excellent organisation and planning skills.
- Excellent problem-solving skills.
- An aptitude for IT with a comprehensive knowledge of software packages.
- Self-discipline.
- Ability to work to tight deadlines.
- Has a valid UK Driving Licence.
Desirable
- An interest in performing arts/volunteering.
This role will be subject to a DBS check and references.
This job description is not intended to be prescriptive or exhaustive; it is a framework to outline the main areas of responsibility / any other duties or responsibilities that may need to be allocated from time to time to ensure the efficiency of the service.
Pay: £13.50 per hour
Benefits:
- Discounted or free food
- Employee discount
- Free parking
Work Location: In person
